Contract Details: # 420-A4

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Number 420-A4
Description Furniture, Lounge: Indoor, Wood - TCI
Category TxSmartBuy
Type Term
Start Date 6/1/1993
End Date 12/31/2099
Purchase Category Code(Agencies Only) PCC A
Purchase Orders Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system.
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:



SPD Contract Management Office (SCMO)

Texas Comptroller of Public Accounts (CPA)

Phone: (512) 463-3034 option 3

Email: spd.cmo@cpa.texas.gov
Contract Specifics/Notes DELIVERY: 90 days after receipt of purchase order (ARO).



This contract provides for two different delivery techniques:

1. Routine Dock Delivery:

TCI will deliver items to the ordering entity's receiving dock and in the absence of a receiving dock, the furniture will be placed inside the front door of the lowest floor. The receiving entity is responsible for all additional movement to storage or user location.

2. Inside/Installation: "Inside Installation" means delivery of the packaged furniture to a specified room on a particular floor of an ordering entity's building. TCI will take action to cause the freight carrier to deliver un-package and install the packaged furniture to this specified location. The using entity shall be responsible for the removal of any existing furniture and equipment from the area in which the contract items are to be installed.



NOTE: An additional charge may apply if no elevator is available.



Shipping & Installation Information:



1. Freight: F.O.B. Destination

2. Installation: A flat rate per item installation charge, is available only for deliveries within the following COG Regions: 12,13,14,15,16 & 18.

Council of Government (Cog) Regions With Counties



12 Capital Counties:

Bastrop

Blanco

Burnet

Caldwell

Fayette

Hays

Lee

Llano

Travis

Williamson



13 Brazos Valley Counties:

Brazos

Burleson

Grimes

Leon

Madison

Robertson

Washington



14 Deep East Texas Counties:

Angelina

Houston

Jasper

Nacogdoches

Newton

Polk

Sabine

San Augustine

San Jacinto

Shelby

Trinity

Tyler



15 South East Texas Counties:

Hardin

Jefferson

Orange



16 Gulf Coast Counties:

Austin

Brazoria

Chambers

Colorado

Fort Bend

Galveston

Harris

Liberty

Matagorda

Montgomery

Walker

Waller

Wharton



18 Alamo Counties:

Atascosa

Bandera

Bexar

Comal

Frio

Gilliespie

Guadalupe

Karnes

Kendall

Kerr

Medina

Wilson



Installation of deliveries to COG Districts outside of those listed above shall be by quote only.



Technical Assistance:



1. TCI will furnish technical assistance to the ordering entity concerning what furniture to order and how options/accessories covered by the contract are used. Contact TCI for any assistance required.

2. TCI will distribute, upon request at no charge, one (1) copy of the TCI catalog for all their items including each item included in this contract and one color chart showing the manufacturer's standard colors/finishes to each ordering entity.



To view all TCI products click on *view all furniture* at the following link:TCI Furniture



Manufacturer's Finishes:

1. Standard Fabric Types

Fabric samples may be viewed at:TCI Fabric Samples

a. 100% Marquesa Lana or 100% Olefin

b. Vinyl



2. Finish and Laminates (Agency CANNOT mix stain or laminate colors)

a. Fruitwood

b. Walnut

c. Mahogany

d. Natural Oak
Warranty Details Our fabric has a 1 (one) year warranty. Our parts and working mechanisms have a 5 year warranty.
Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at open.market@cpa.texas.gov .
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.



Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. The cancellation must be processed through the TxSmartBuy system.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 15%.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance Statewide Procurement Division (SPD), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of$25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.



Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.



The purpose of the Vendor Performance Tracking System is to:

• Identify vendors that have exceptional performance

• Aid purchasers in making a best value determination based on vendor past performance

• Protect the state from vendors with unethical business practices

• Provide performance scores in four measurable categories for the CMBL vendors

• Track vendor performance for delegated and exempt purchases

Contractor Information

VID: 36966966966

Contractor: TCI

Contact Name: Customer Service

Email: tci@tdcj.texas.gov

Phone: (936) 437-6048

Address: PO BOX 4013 Huntsville TX 77342