Contract Details: # 420-A3

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Number 420-A3
Description Furniture: Dormitory, Wood - TCI
Category TxSmartBuy
Type Term
Start Date 8/21/2007
End Date 12/31/2099
Purchasing Category Codes (Agencies Only) WorkQuest and TCI purchases through Texas SmartBuy require the use of Document Type 9, with a blank PCC field.
Purchase Orders Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system.
NIGP Code(s) 42020
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Email: spd.cmo@cpa.texas.gov
Contract Specific/Notes Delivery: 90 days after receipt of purchase order (ARO).

This contract provides for two different delivery techniques:
1. Routine Dock Delivery:
TCI will deliver items to the ordering entity's receiving dock and in the absence of a receiving dock, the furniture will be placed inside the front door of the lowest floor. The receiving entity is responsible for all additional movement to storage or user location.
2. Inside/Installation: "Inside Installation" means delivery of the packaged furniture to a specified room on a particular floor of an ordering entity's building. TCI will take action to cause the freight carrier to deliver un-package and install the packaged furniture to this specified location. The using entity shall be responsible for the removal of any existing furniture and equipment from the area in which the contract items are to be installed.

NOTE: An additional charge may apply if no elevator is available.

Shipping and Installation Information:

1. Freight – F.O.B. Destination
2. Installation – A flat rate per item installation charge, is available only for deliveries within the following COG Regions: 12,13,14,15,16 & 18.

Council of Government (Cog) Regions With Counties

12 Capital Counties:
Bastrop
Blanco
Burnet
Caldwell
Fayette
Hays
Lee
Llano
Travis
Williamson

13 Brazos Valley Counties:
Brazos
Burleson
Grimes
Leon
Madison
Robertson
Washington

14 Deep East Texas Counties:
Angelina
Houston
Jasper
Nacogdoches
Newton
Polk
Sabine
San Augustine
San Jacinto
Shelby
Trinity
Tyler

15 South East Texas Counties:
Hardin
Jefferson
Orange

16 Gulf Coast Counties:
Austin
Brazoria
Chambers
Colorado
Fort Bend
Galveston
Harris
Liberty
Matagorda
Montgomery
Walker
Waller
Wharton

18 Alamo Counties:
Atascosa
Bandera
Bexar
Comal
Frio
Gilliespie
Guadalupe
Karnes
Kendall
Kerr
Medina
Wilson

Installation of deliveries to COG Districts outside of those listed above shall be by quote only.

To view all TCI products click on *view all furniture* at the following link: TCI Furniture

Technical Assistance:

1. TCI will furnish technical assistance to the ordering entity concerning what furniture to order and how options/accessories covered by the contract are used. This technical assistance may be rendered telephonically.
2. TCI will distribute, on request at no charge, one (1) copy of the manufacturer's catalog (technical description) for each item included in the contract and one color chart showing the manufacturer's standard colors/finishes to each ordering entity. Finish/Laminate Colors/Options:

Unit prices are applicable to all locations within the state of Texas.
These unit prices include all of the following standard/alternate manufacturer's finishes. Ordering entity must specify the color name for the desired finish on the Contract Purchase Requisition:

Manufacturer's Finishes
1. Stains and Laminates
NOTE: Ordering entities CANNOT mix stain or laminate colors.
a. Fruitwood
b. Walnut
c. Mahogany
d. Natural Oak

2. Available on all Data Processing Furniture:
Option No. 1: Laminate
Ordering entity must specify the commodity code for laminate top.
Option No. 2: Rollers
Ordering entity must specify the commodity code for rollers.
Option No. 3: ADDITIONAL LOCKS (BEST BRAND
Ordering entity must specify the commodity code and location for additional locks
Warranty Details Our fabric has a 1 (one) year warranty. Our parts and working mechanisms have a 5 year warranty.
Adding New Products to Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at open.market@cpa.texas.gov .
Delivery Delays by Contractor N/A
Compliant Products by Contractor

Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.

Purchase Order Cancellations The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 15%.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contract Performance

The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance 
• Aid purchasers in making a best value determination based on vendor past performance 
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases

Contractor Information

VID: 36966966966

Contractor: TCI

Contact Name: Customer Service

Email: tci@tdcj.texas.gov

Phone: (936) 437-6048

Address: PO BOX 4013 Huntsville TX 77342