Contract Details: # 390-G2 exp 8/31/2016
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Number | 390-G2 exp 8/31/2016 |
---|---|
Description | Food Products For TDCJ |
Category | TxSmartBuy |
Type | Term |
Start Date | 9/1/2013 |
End Date | 8/31/2016 |
Purchasing Category Codes (Agencies Only) | PCC A |
Optional Renewal Terms | September 1, 2017 through August 31, 2018 September 1, 2018 through August 31, 2019 |
Purchase Orders | Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system. |
NIGP Code(s) | 38506 38542 38544 38546 38547 38596 39005 39007 39056 39084 39091 39304 39310 39330 39332 39333 39334 39335 39336 39337 39340 39341 39342 39343 39346 39348 39350 39351 39354 39355 39359 39360 39361 39362 39363 39365 39367 39368 39369 39370 39371 39372 39373 39374 39375 39376 39377 39378 39380 39381 39382 39384 39385 39386 39387 39388 |
CPA Contract Management | Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to: TPASS Contract Management Office (TCMO) Texas Comptroller of Public Accounts (CPA) Fax: (512) 936-0040 Email:tpass_cmo@cpa.state.tx.us |
Contract Specific/Notes | DELIVERY Within 30 calendar days for cafeteria items. Within 14 calendar days for commissary items. |
Expedited Payment Discounts | Following the contract award, additional products or services of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. Customers are encouraged to request additional items by contacting the TPASS Contract Management Office. |
Adding New Products to Contract | Following the contract award, additional products or services of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. TPASS customers are encouraged to request additional items by contacting the TPASS Contract Management Office. |
Delivery Delays by Contractor | If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order. Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor. Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State's Centralized Master Bidders List (CMBL). |
Compliant Products by Contractor | Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery. Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made. |
Purchase Order Cancellations | The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor. |
Restocking Fee | The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10%. |
Substitutions | During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery. |
Contract Performance | The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000. Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM. The purpose of the Vendor Performance Tracking System is to: |