Contract Details: # 652-A1
|Description||Personal Hygiene and Grooming Products|
|Purchase Category Code(Agencies Only)||PCC A|
|Optional Renewal Terms||September 1, 2021, through August 31, 2022
September 1, 2022, through August 31, 2023
September 1, 2023, through August 31, 2024
|Purchase Orders||Only purchase orders issued through Texas SmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the Texas SmartBuy system.|
|NIGP Code(s)||652-12 652-16
|CPA Contract Management||Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:
SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
|Contract Specifics/Notes||These products are for resale in the TDCJ Prison Commissaries; therefore, maintaining inventory levels in warehouses are critical to the resale operation, for this reason vendor performance and delivery time are important factors in this solicitation. Bar Code Requirements: (1) Bar codes are required by TDCJ for re-sale and receipt purposes (2) Bar codes to be included on each individual pack and on each case. (3) Bar Code Type: UPC-A, UPC-E, Bar 39 barcodes|
|Expedited Payment Discount||Barbco, Inc. dba Rudy Love Distributing - 0.5% for payment made in 10 days
Sierra Group, LLC - 0.25% for payment made in 10 days
Taste 'n Tell International, LLC - 1% for payment made in 10 days
|Adding New Products to the Contract||Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at email@example.com .|
|Delivery Delays by Contractor||If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.
Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.
Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).
|Compliant Products by Contractor||Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.
Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
|Purchase Order Cancellation||The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.|
|Restocking Fee for Returned Products||The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10% for contractors.|
|Substitutions||During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.|
|Contractor Performance||The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.
Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases
Contractor: Barbco, Inc. dba Rudy Love Distributing
Contact Name: Charles Carpenter
Phone: (936) 648-5555
Address: 670 FM 3179 Huntsville TX 77340
Contractor: Keefe Group, LLC
Contact Name: Kevin Myers
Phone: (800) 593-0039
Alternate Contact Name: Jenny Junco
Alternate Email: jjunco@keefegroup.Com
Alternate Phone: (214) 703-7440
Address: 3101 Marquis Drive Suite 200 Garland TX 75006
Contractor: Phoenix Trading Inc.
Contact Name: Julie Siegel
Phone: (800) 556-6322
Address: 17661 128th Place NE Woodinville WA 98072
Contractor: Sierra Group, LLC
Contact Name: Daniel Wallace
Phone: (415) 613-5282
Address: 5570 E. Dodd Rd. Hayden ID 83835
Contractor: Taste 'N Tell International LLC
Contact Name: Timothy Cloutier
Phone: (314) 299-2035
Address: 9595 Six Pines Drive Suite 8210 The Woodlands TX 77380
Phone: (936) 437-6048
Address: PO BOX 4013 Huntsville TX 77342