Contract Details: # TXMAS-19-7202

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Number TXMAS-19-7202
Description Flooring with related equipment, products, supplies, installation and services
Category TxSmartBuy
Type TXMAS
Start Date 2/19/2019
End Date 2/16/2020
Fed NJPA/Sourcewell #121715-MMI
Purchase Category Code(Agencies Only) PCC X
Optional Renewal Terms February 16, 2020 through February 16, 2021
Purchase Orders Only purchase orders issued through Texas SmartBuy (TSB) are eligible for contract pricing. The Contractor cannot ship any products or provide services until receipt of a Purchase Order generated by the TSB system.

All purchase orders that include a quote order line (excluding linked item quotes) will be placed on hold pending Statewide Procurement Division (SPD) review.

Quote order requirements:

1. Items that are available in TSB must be placed through the TSB shopping cart. The TSB shopping cart allows up to 45 line items. Once 45 line items are added to the TSB shopping cart, the additional order items must be totaled and entered using the quote order line.

2. State agencies must enter no less than 20 items into the TSB shopping cart before utilizing the quote line option. Texas SmartBuy Members are encouraged to add items to the TSB cart before utilizing the quote line option.

3. All purchase orders that include a quote order line require the attachment of a completed contractor quote containing the following:

  • Detailed, unit pricing of all contracted items and services.

  • The contractor’s TXMAS contract number clearly identified.

  • Open market, or incidental, items clearly identified.

4. Validation of contract pricing and item availability is the responsibility of the purchaser in determining best value. When the attachment is confirmed, SPD will release the purchase order to the TXMAS contractor for fulfillment.

5. If approval is requested prior to the order being inputted in TSB, or SPD assistance is requested to validate pricing or item availability, the information may be submitted to txmasquote@cpa.texas.gov.

Customers may only purchase TXMAS goods or services from a TXMAS Contractor online through Texas SmartBuy. CPA does not authorize any offline sales of this TXMAS contract's goods or services.
State Contracts Prior to purchasing from a TXMAS contract, public procurement personnel must follow applicable procurement procedures as stated in the Procurement and Contract Management Guide. Agencies must first purchase products or services offered by WorkQuest (formerly TIBH), Texas Correctional Industries (TCI), and the Statewide Procurement Division (SPD) Term Contracts.
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD TXMAS Program
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Email: txmas@cpa.texas.gov
Approved Products/Services Only products or services listed in the underlying contract may be purchased from this TXMAS contract, with one exception. Incidental, off-schedule items may be purchased as "best value, open market" items provided that they are necessary for product integration or product completeness. The purchasing entity is responsible for ensuring that the quoted price for such incidental items is fair and reasonable. These incidental items may be added to the TXMAS purchase order if they are clearly labeled as "open market (OM), best value" items.

Incidental items may not exceed $5,000.00 OR 50% of the purchase order total, whichever is less.

If the pending order includes incidental items that exceed the stated limits, a request may be submitted by the Customer to the Statewide Procurement Division for review and consideration of an exception. Exception requests shall be submitted to txmasquote@cpa.texas.gov. The request must include a copy of the complete contractor quote listing all core items and a detailed incidental charge breakdown.
Contract Specifics/Notes Installation is part of the base and TXMAS contract, therefore should be entered under the Charges tab on the “Add Item to Cart” screen.

TXMAS prices may be validated against the base contract’s price list. TXMAS contractors are authorized to charge up to 1.5228% more than their base contract price.

Base Contract Information

Volume discounts will be negotiated on an order by order bases.
FOB Point FOB Destination. Freight included in price.
Compliant Products by Contractor Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Restocking Fee for Returned Products Important: Courtesy returns are not automatic, nor uniform in the amount assessed for restocking charges. Many variables enter into the assessment of the restock fee amount, not the least of which is our ability to re-dispose of the material. Mannington retains exclusive authority in these matters and
expressly reserves the right to deny any and all courtesy type returns. The fees for restocking are taken from the credit issued for the returned product.
These returns will often require prepaid freight back to the mill and will usually have a restocking fee associated with them. All courtesy returns must be first approved by Mannington.

The terms and conditions of all courtesy returns are exclusively reserved by Mannington, including the right to authorize or reject a courtesy return request of any product.
Rebate Reporting Requirement for Federal Pursuant to Texas Government Code §2155.510(b), rebates generated from TXMAS contract purchases made in whole or in part with federal funds must be reported by the purchasing agency for reporting, and reconciliation purposes with the appropriate federal funding agency. Each quarter of the State's fiscal year (September 1 through August 31), TXMAS contractors rebate 0.73875% of their TXMAS sales to the State of Texas via the Texas Comptroller of Public Accounts (CPA). It is the purchasing entity's responsibility to report the amount of rebate to the federal fund-provider using the above percent based on the total dollar value of the TXMAS purchase order.

Example: A purchasing entity receives and uses federal funds of $50,000 to purchase items/services on a TXMAS contract. The purchasing entity must report to the federal fund-provider that a sales rebate of $369.37 ($50,000 * 0.73875% = $369.37) will be paid to the State of Texas by the TXMAS contractor.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases

Contractor Information

VID: 12105064203

Contractor: Mannington Commercial

Contact Name: Jody Steger

Email: jody_steger@mannington.com

Phone: (703) 489-5698

Address: PO Box 12281 Calhoun GA 30703

Dealers Information

Dealer VID: 12615167801

Dealer: Ace Floor Solutions

Contact Name: Pete Gonzales

Email: pete@acefloors.org

Phone: (210) 967-0200

Fax: (210) 967-0204

Address: 4888 Whirlwind Drive San Antonio TX 78217

HUB Eligibilty: HI

HUB Gender: M

Dealer VID: 12055458975

Dealer: Acs Flooring Group, Inc.

Contact Name: Sue Davidson

Email: sdavidson@acsflooring.com

Phone: (713) 682-0202

Fax: (713) 680-9926

Address: 1289 N Post Oak Rd Ste 190 Houston TX 77055

HUB Eligibilty: AS

HUB Gender: F

Dealer VID: 17429626843

Dealer: Allied Associates Commercial Floors, Inc. - Universal City

Contact Name: Samantha Demory

Email: admin@alliedacf.com

Phone: (210) 616-9090

Fax: (210) 646-9092

Address: 130 A Palisades Dr. Universal City TX 78148

HUB Eligibilty: HI

HUB Gender: F

Dealer VID: 18205887492

Dealer: Business Flooring Specialists Lp - Houston

Contact Name: Rick Goolsby

Email: rickgoolsby@bfsflooring.com

Phone: (713) 934-9000

Fax: (713) 934-9004

Address: 7222 Ertel Lane Houston TX 77040

Dealer VID: 17428476786

Dealer: Corporate Floors, Inc.

Contact Name: Jim Burns

Email: jburns@corporaterfloors.com

Phone: (817) 601-2828

Fax: (817) 601-2828

Address: 1712 Minters Chapel Road, Suite 100 Grapevine TX 76081

HUB Eligibilty: HI

HUB Gender: M

Dealer VID: 17422163406

Dealer: Diaz Floors & Interiors, Inc.

Contact Name: Andy Diaz Sr.

Email: diazfloor8586@sbcglobal.net

Phone: (956) 787-0056

Fax: (956) 781-7917

Address: 1205 West Polk Pharr TX 78577

Dealer VID: 17428010361

Dealer: Gomez Floor Covering, Inc.

Contact Name: Robert Nocito

Email: mocito@gomezfc.com

Phone: (210) 651-5002

Fax: (210) 651-0286

Address: 3816 Binz Engleman Ste #b-125 San Antonio TX 78219

HUB Eligibilty: HI

HUB Gender: F

Dealer VID: 17421048087

Dealer: MEK INTERIORS & FLOORS LLC

Contact Name: Cynthia Schofield

Email: cynthia@mekfloors.com

Phone: (281) 598-6001

Fax: (281) 598-6005

Address: 5510 Brittmoore Rd. Houston TX 77041

Dealer VID: 17416674871

Dealer: San Antonio Floor Finishers, Inc.

Contact Name: Larry Grohman

Email: lwg.saffi@sbcglobal.net

Phone: (210) 341-7101

Address: 214 West Turbo Dr. San Antonio TX 78216