Contract Details: # 928-A2
|Description||School Bus Repair And Refurbishing - TCI|
|Purchase Category Code(Agencies Only)||WorkQuest and TCI purchases through Texas SmartBuy require the use of Document Type 9, with a blank PCC field.|
|Purchase Orders||Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system.|
|CPA Contract Management||Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:
SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
|Contract Specifics/Notes||Minimum Order: $500.00
Shipping Information: F.O.B. point of origin.
It will be the responsibility of each school or eligible agency to arrange pick-up and delivery of their vehicle to the Facility:
Texas Correctional Industries
School Bus Repair
Ellis I Unit
Huntsville, Texas 77343
Phone: (936) 295-5756
1. Remove any first aid kits, flares, fire extinguishers or tools from the vehicle.
2. Have written instructions as to the service you wish performed on each vehicle.
3. At the time of pick-up, the plant supervisor and agency representative will make visual inspection of each vehicle. Any noted discrepancies will be corrected prior to the vehicle leaving the T.D.C. facility.
4. Services not listed on this contract must be computed on an individual basis. Any telephone price quotation will be followed by confirmation letter. If any adjustment to original price quotation is required when vehicle(s) are received at facility, TCI will notify ordering entity by telephone and subsequent confirmation letter. To accept quote, sign quote letter and fax to (936) 295-6718.
General Product Specifications:
The Texas Department of Criminal Justice offers a complete body, paint and limited mechanical service.
Certification: The Texas Department of Criminal Justice certifies that parts will meet Texas Specifications when applicable.
The Texas Department of Criminal Justice will not be responsible for any service not performed by the Facility.
|Warranty Details||Manufacturer's standard warranty applies. Paint- Exterior and Interior for one year.|
|Adding New Products to the Contract||Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at firstname.lastname@example.org .|
|Compliant Products by Contractor||Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.
Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
|Purchase Order Cancellation||The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. The cancellation must be processed through the TxSmartBuy system.|
|Restocking Fee for Returned Products||The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 15%.|
|Substitutions||During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.|
|Contractor Performance||The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.
Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases
Contact Name: Customer Service
Phone: (936) 437-6048
Address: PO BOX 4013 Huntsville TX 77342