Contract Details: # TXMAS-18-7109

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Number TXMAS-18-7109
Description Office Furniture
Category TxSmartBuy
Type TXMAS
Start Date 8/22/2018
End Date 12/19/2022
Fed 47QSMA18D08NQ
Purchase Category Code(Agencies Only) PCC X
Optional Renewal Terms December 20, 2022, through August 21, 2023
Purchase Orders Only purchase orders issued through Texas SmartBuy (TSB) are eligible for contract pricing. The Contractor cannot ship any products or provide services until receipt of a Purchase Order generated by the TSB system.

All purchase orders that include a quote order line (excluding linked item quotes) will be placed on hold pending Statewide Procurement Division (SPD) review.

Quote order requirements:

1. Items that are available in TSB must be placed through the TSB shopping cart. The TSB shopping cart allows up to 45 line items. Once 45 line items are added to the TSB shopping cart, the additional order items must be totaled and entered using the quote order line.

2. State agencies must enter no less than 20 items into the TSB shopping cart before utilizing the quote line option. Texas SmartBuy Members are encouraged to add items to the TSB cart before utilizing the quote line option.

3. All purchase orders that include a quote order line require the attachment of a completed contractor quote containing the following:

  • Detailed, unit pricing of all contracted items and services.

  • The contractor’s TXMAS contract number clearly identified.

  • Open market, or incidental, items clearly identified.

4. Validation of contract pricing and item availability is the responsibility of the purchaser in determining best value. When the attachment is confirmed, SPD will release the purchase order to the TXMAS contractor for fulfillment.

5. If approval is requested prior to the order being inputted in TSB, or SPD assistance is requested to validate pricing or item availability, the information may be submitted to txmasquote@cpa.texas.gov.

Customers may only purchase TXMAS goods or services from a TXMAS Contractor online through Texas SmartBuy. CPA does not authorize any offline sales of this TXMAS contract's goods or services.

IMPORTANT: The services provided by this contract may be a service subject to the provisions of Texas Government Code Chapter 2254. A state agency, as defined by Texas Government Code Chapter 2254, may only acquire the services subject to Texas Government Code Chapter 2254 according to the procedures identified in that chapter. Failure to comply with the provisions of Texas Government Code Chapter 2254 could result in a void contract.
Order Limitation The contractor is not required to accept orders below the minimum listed below. Orders between the minimum and maximum listed below are subject to the pricing of the underlying contract.

Sit On It Minimum order:
$40.00

Sit On It Maximum order:
$200,000.00
State Contracts Prior to purchasing from a TXMAS contract, public procurement personnel must follow applicable procurement procedures as stated in the Procurement and Contract Management Guide. Agencies must first purchase products or services offered by WorkQuest, Texas Correctional Industries (TCI), and the Statewide Procurement Division (SPD) Term Contracts.
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD TXMAS Program
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Email: txmas@cpa.texas.gov
Approved Products/Services Only products or services listed in the underlying contract may be purchased from this TXMAS contract, with one exception. Incidental, off-schedule items may be purchased as "best value, open market" items provided that they are necessary for product integration or product completeness. The purchasing entity is responsible for ensuring that the quoted price for such incidental items is fair and reasonable. These incidental items may be added to the TXMAS purchase order if they are clearly labeled as "open market (OM), best value" items.

Incidental items may not exceed $5,000.00 OR 50% of the purchase order total, whichever is less.

If the pending order includes incidental items that exceed the stated limits, a request may be submitted by the Customer to the Statewide Procurement Division for review and consideration of an exception. Exception requests shall be submitted to txmasquote@cpa.texas.gov. The request must include a copy of the complete contractor quote listing all core items and a detailed incidental charge breakdown.
Contract Specifics/Notes Installation is part of the base and TXMAS contract, therefore should be entered under the Charges tab on the “Add Item to Cart” screen.

TXMAS prices may be validated against the base contract’s price list. TXMAS contractors are authorized to charge up to 1.5228% more than their base contract price.

GSA Contract Information


Sit On It It Discount: 59.40% off Commercial Price List


Sit On It Volume Discount:
Tier 2: $75,001 - $150,000 list (60.42%)
Tier 3: $150,001 - $250,000 list (62.45%)
Tier 4: $250,001 - Negotiable
*Tiers are based off of List Pricing
FOB Point FOB Destination. Freight included.
Warranty Details Sit On It

LIFETIME WARRANTY COVERAGE:

• All SitOnIt Seating products, except where noted below
• Structural Components: Prise, Switchback and Voyager

12-YEAR WARRANTY COVERAGE:

• Amplify, Torsa, Wit and Novo used in multi-shift (24/7) applications.
• Lounge seating and occasional/lounge tables.
• Bases: Ocala, Tensor
• Monitor Arms: King Cobra, Mobio series, Unity G2 series

10-YEAR WARRANTY COVERAGE:

• Non-Stop Heavy Duty, Freelance Bariatric and chairs purchased with a Heavy Duty (HD) or Large and Tall (LT) option used in multi-shift (24/7) applications.
• Electrical Components: Prise

7-YEAR WARRANTY COVERAGE:

• Electrical Components2: Switchback and Voyager

5-YEAR WARRANTY COVERAGE:

• Kickstand
• Fabric, foam, knit back, mesh and plastic.
• All filing products
• CPU Holders
• Screens
• High Tide
• Keyboard Trays
• Lighting Fixtures
• Power Components: EON, Current, Power Strips
• Wire Management

2-YEAR WARRANTY COVERAGE:

• Fabric and foam cushioning for Non-Stop Heavy Duty, Freelance Heavy Duty and chairs purchased with an HD or LT option
• Multipurpose felt glides
• Half-Moon Pencil Drawer

1-YEAR WARRANTY COVERAGE:

• Lighting Power Supplies
• Mouse Pads
• Wrist Rests
Expedited Payment Discount 1% - 10 days, Net 30
Compliant Products by Contractor Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Restocking Fee for Returned Products Authorization for return must be requested from and approved by Exemplis LLC prior to the return of the merchandise. Returns are subject to a restocking charge equivalent to 40% of the net order plus freight. Unauthorized returns will not be accepted by Exemplis LLC.
Rebate Reporting Requirement for Federal Pursuant to Texas Government Code § 2155.510(b), rebates generated from TXMAS contract purchases made in whole or in part with federal funds must be reported by the purchasing agency to the appropriate federal funding agency. Each quarter of the State's fiscal year (September 1 through August 31), TXMAS contractors rebate 0.73875% of their TXMAS sales to the State of Texas via the Texas Comptroller of Public Accounts (CPA). It is the purchasing entity's responsibility to report the amount of rebate attributed to federal funds to the federal fund-provider using the above percent based on the total dollar value of the TXMAS purchase order.

Example: A purchasing entity receives and uses federal funds of $50,000 to purchase items/services on a TXMAS contract. The purchasing entity must report to the federal fund-provider that a sales rebate of $369.37 ($50,000 * 0.73875% = $369.37) will be paid to the State of Texas by the TXMAS contractor.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the  CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

Contractor Information

VID: 13306976849

Contractor: Exemplis LLC

Contact Name: Derek Cairo

Email: purchaseorder@exemplis.com

Phone: (714) 995-4800 ex.316

Address: 6415 Katella Ave Cypress CA 90630

Dealers Information

Dealer VID: 17513294524

Dealer: Ables-Land Inc.

Contact Name: Cody Ables

Email: cody@ablesland.com

Phone: (903) 593-8407

Address: 428 S. Fannin Ave. Tyler TX 75702

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17423874860

Dealer: AFMA, Inc. dba Core Office Interiors - Austin

Contact Name: Jay Femal

Email: klysiak@coreoi.com

Phone: (512) 832-6400

Address: 10300 Metric Blvd. Suite 200 Austin TX 78758

HUB Eligibilty: DV

HUB Gender: M

Dealer VID: 17522538598

Dealer: Business Interiors - Irving

Contact Name: Sally Smith

Email: ssmith@businessinteriors.com

Phone: (817) 858-2000

Address: 1111 Valley View Lane Irving TX 75061

Dealer VID: 13607170795

Dealer: Contract Resource Group, LLC - Houston

Contact Name: Chris Erdeljac

Email: erdeljacc@crgoffice.com

Phone: (713) 803-0155

Address: 7108 Old Katy Rd., Suite 150 Houston TX 77024

Dealer VID: 1201697254400

Dealer: DC Interiors

Contact Name: Darlene Casias

Email: darlene@dcioffice.com

Phone: (210) 521-9900

Address: 6896A Alamo Downs Pkwy., Ste. 100 San Antonio TX 78238

HUB Eligibilty: HI

HUB Gender: F

Dealer VID: 17603282181

Dealer: Debner+Company

Contact Name: Andrea Parker

Email: andreap@debner.com

Phone: (713) 425-6158

Address: 8020 Katy Freeway Houston TX 77024

Dealer VID: 12638801253

Dealer: G.L. Seaman & Company - Carrollton

Contact Name: Ashley Lowrance

Email: orders@glsc.com

Phone: (469) 546-2234

Address: 4201 International Parkway Carrollton TX 75007

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17600271062

Dealer: J. Tyler Services Inc.

Contact Name: Jennifer Longbotham

Email: longbothamj@jtyler.com

Phone: (713) 468-2166

Address: 5920 Milwee St. Houston TX 77092

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 1760292532700

Dealer: Letourneau Interests, Inc.

Contact Name: Arthur Keller

Email: amk@letourneaukeller.com

Phone: (713) 681-0033 x222

Address: 5819 Milwee Street Houston TX 77092

Dealer VID: 1274402329700

Dealer: McCoy Rockford, Inc.

Contact Name: John Rademacher

Email: jrademacher@rockford-texas.com

Phone: (512) 416-4317

Address: 211 East Riverside Drive Austin, Texas 78704

Dealer VID: 17606346322

Dealer: Office Pavilion - Houston

Contact Name: Lou Marnoy

Email: lou@ophouston.com

Phone: (713) 595-0510

Address: 10030 Bent Oak Drive Houston TX 77040

Dealer VID: 17526176577

Dealer: Shelton-Keller Group, Inc.

Contact Name: Diana Keller

Email: dkeller@skgtexas.com

Phone: (512) 481-1500

Address: 6301 East Stassney Lane, Bldg. 9 Suite 100 Austin TX 78744

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17519728053

Dealer: Spencer and Company

Contact Name: Jason Smith

Email: jason.smith@spencerandco.com

Phone: (214) 720-0345

Address: 150 Turtle Creek Blvd., #205 Dallas TX 75207

Dealer VID: 1203166364900

Dealer: Wilson Office Interiors, LLC

Contact Name: Karen Denson

Email: txmasorders@wilsonoi.com

Phone: (972) 488-4184

Address: 1341 W. Mockingbird Suite #1100W Dallas TX 75247

Dealer VID: 16115451623

Dealer: Workplace Resource - Austin

Contact Name: Virginia Visser

Email: virginia.visser@wrstx.com

Phone: (512) 472-7300

Address: 1717 W. 6th St., Ste. 190 Austin TX 78703

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 16115451623

Dealer: Workplace Resource - San Antonio

Contact Name: Virginia Visser

Email: vinginia.vesser@wrstx.com

Phone: (512) 472-7300

Address: 4400 NE Loop 410, Suite 130 San Antonio TX 78218

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 1752528898500

Dealer: Workplace Solutions, Inc. - Dallas

Contact Name: Joe Cunningham

Email: acks@wpsolution.com

Phone: (214) 741-9667

Address: 2651 N. Harwood Suite 300 Dallas TX 75201

Dealer VID: 12053792045

Dealer: Agile Interiors

Contact Name: Brian Crawmer

Email: agilepm@agileinteriors.net

Phone: (713) 551-6011

Address: 7110 Old Katy Road Houston TX 77024

Dealer VID: 17526176577

Dealer: Shelton-Keller Group, Inc. - San Antonio

Contact Name: Diana Keller

Email: dkeller@skgtexas.com

Address: 1627 Broadway St. San Antonio TX 78215

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 12708465245

Dealer: Navajo Office Products, LLC

Contact Name: Tommy Sansom

Email: tsansom@navajo-office.com

Phone: (806) 331-1658

Fax: (806) 331-9210

Address: 1200 S. Taylor Amarillo TX 79101

HUB Eligibilty: HI

HUB Gender: M

Dealer VID: 1751606616800

Dealer: Sewco Inc. dba Officewise

Contact Name: Tommy Sansom

Email: tsansom@officewiseco.com

Phone: (806) 766-8888

Fax: (806) 747-1601

Address: 1200 S. Taylor Amarillo TX 79101

Dealer VID: 12643909364

Dealer: BFD Interiors

Contact Name: Anita Somers

Email: kalbin@builtfordreams.com

Phone: (806) 771-6806

Fax: (806) 687-9187

Address: P.O. Box 94667 Lubbock TX 79493

Dealer VID: 14554714379

Dealer: Texas Interior Resources, LLC

Contact Name: Jeff Blue

Email: jeff@irgroupdfw.com

Phone: (972) 619-7400

Fax: (972) 619-7401

Address: 1444 Oak Lawn Avenue, Suite 301 Dallas TX 75207

Dealer VID: 17316342504

Dealer: Shelby Distributions Inc.

Contact Name: Betty Ramos

Email: bramos@shelbydistributions.com

Phone: (915) 590-3050

Fax: (915) 590-3080

Address: 29 Butterfield Trail Blvd, Ste. A El Paso TX 79906

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17517488585

Dealer: Royer & Schutts, Inc.

Contact Name: Honor B. Rowe

Email: honor@royer-furn.com

Phone: (817) 332-5424

Fax: (817) 332-5420

Address: 3100 West 7th Suite 200 Fort Worth TX 76107

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 13306976849

Dealer: Exemplis LLC

Contact Name: Derek Cairo

Email: purchaseorder@exemplis.com

Phone: (714) 995-4800

Address: 6415 Katella Ave Cypress CA 90630

Dealer VID: 17511753547

Dealer: McKinney Office Supply, Inc.

Contact Name: Reed Ruschhaupt

Email: reedr@mckinneyofficesupply.com

Phone: (972) 562-5020

Address: PO Box 845 McKinney TX 75069

HUB Eligibilty: WO

HUB Gender: F