Contract Details: # 760-A3

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Number 760-A3
Description Road and Highway Equipment, Earth Handling, Moving, Grading and Packing
Category TxSmartBuy
Type Term
Start Date 7/13/2018
End Date 5/31/2020
Purchase Category Code(Agencies Only) PCC A
Optional Renewal Terms June 1, 2020 through May 31, 2021
June 1, 2021 through May 31, 2022
Purchase Orders Only purchase orders issued through Texas SmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the Texas SmartBuy system.
NIGP Code(s) 760-26   760-33
760-51   760-66
760-75  
Contract Specifics/Notes Please note, HUB Subcontracting Plan (HSP) compliance is the responsibility of the contracting agency post award by SPD. Please contact the contract manager to obtain a copy of the HSP.
Warranty Details 12 months or 1200 hours whichever occurs first.
Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at open.market@cpa.texas.gov .
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).
If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10% for contractors.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the  CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

Contractors Information

VID: 18105708509

Contractor: Bee Equipment Sales, LTD

Contact Name: Thomas Russell Swan

Email: rswan@beeequipmentsales.com

Phone: (806) 745-1511

Address: 1506 E. Slaton Rd. Lubbock TX 79452-3906

VID: 17417329327

Contractor: Closner Equipment Co., Inc.

Contact Name: Connie Closner

Email: connie@closner.com

Phone: (210) 732-2131

Address: PO Box 917 Schertz TX 78154-0917

VID: 17414033104

Contractor: Cooper Equipment Company

Contact Name: Matt John Cooper

Email: mattc@cooperequip.com

Phone: (210) 657-5151

Address: 17474 Judson Road San Antonio, TX 78247

VID: 17413899935

Contractor: Holt Texas, LTD.

Contact Name: Matt Krocka

Email: matthew.krocka@holtcat.com

Phone: (512) 292-5075

Address: 9601 South IH 35 Austin, TX 78744

VID: 17311198927

Contractor: Kirby-Smith Machinery, Inc.

Contact Name: Sol Gieser

Email: Sgieser@Kirby-Smith.Com

Phone: (214) 371-7777

Address: 8505 S. Central Expswy Dallas TX 75241

VID: 12004216110

Contractor: Mustang Cat

Contact Name: Dustin Rasco

Email: dvrasco@mustangcat.com

Phone: (512) 460-2000

Address: PO Box 1373 Houston TX 77251

VID: 14504554073

Contractor: RDO Equipment Company

Contact Name: Ryan Wagner

Email: RWAGNER@rdoequipment.Com

Phone: (512) 272-4141

Address: 16415 Interstate 35 Pflugerville TX 78660

VID: 16212506212

Contractor: Wirtgen America Inc

Contact Name: Sandy Draper

Email: sandy.draper@wirtgen-group.com

Phone: (615) 477-8046

Address: 6030 Dana Way Antioch TN 37013