Contract Details: # 645-A3

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Number 645-A3
Description Print Shop Specialty Paper and Supplies
Category TxSmartBuy
Type Term
Start Date 6/18/2018
End Date 6/30/2021
Purchase Category Code(Agencies Only) PCC A
Optional Renewal Terms July 1, 2021, through June 30, 2022
Purchase Orders Only purchase orders issued through Texas SmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the Texas SmartBuy system.
NIGP Code(s) 645-90
645-35
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Email: spd.cmo@cpa.texas.gov
Contract Specifics/Notes Customers may have specific, internal delivery rules and policies. These will be provided on each purchase order issued by the Customer. Contractor will be required to adhere to those requirements.
Warranty Details The warranty period will begin on the date of the Customer’s acceptance of each product proposed and is to be warranted against defects in workmanship and material for a period of ninety (90) days or the duration of the manufacturer’s standard warranty, whichever is longer. If no time or specific protocol for acceptance is specified elsewhere in the Contract or the Customer purchase order, items are presumed accepted ten (10) working days after receipt. It is the intention of the parties to this Contract that Contractor’s warranty obligations hereunder will survive the termination of this Contract.
Expedited Payment Discount Clampitt Companies, LLC. 1% in 30 days
Sumrall Solutions, LLC 0.02% in 10 days
Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at open.market@cpa.texas.gov.
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10% for contractors.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the  CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

Contractors Information

VID: 17431512866

Contractor: Sumrall Solutions, LLC

Contact Name: Paul Sumrall

Email: paulsumrall@sumrallsolutionsllc.com

Phone: (916) 799-7285

Address: 4524 Mapleplain Ave. Elk Grove CA 95758

VID: 17508349754

Contractor: The Clampitt Companies, LLC

Contact Name: Nita Molina

Email: NMOLINA@CLAMPITT.COM

Phone: (512) 444-7411

Alternate Contact Name: Richard Gehrke

Alternate Email: rickg@clampitt.com

Alternate Phone: (512) 444-7411

Address: 4901 Winnebago Lane Austin, TX 78744

VID: 11336707630

Contractor: Western - BRW Paper Co., Inc.

Email: rfranco@ovol.us

Phone: (512) 339-9987

Address: 6301 E. Stassney Lane Bldg 9, Suite 200 Austin TX 78744