Contract Details: # TXMAS-18-3601

Search for items in this contract

Number TXMAS-18-3601
Description High Density Storage Products
Category TxSmartBuy
Type TXMAS
Start Date 5/4/2018
End Date 9/30/2021
Base Contract GS-25F-0084M
Purchasing Category Codes (Agencies Only) PCC X
Optional Renewal Terms No renewal remaining
Purchase Orders Only purchase orders issued through Texas SmartBuy (TSB) are eligible for contract pricing. The Contractor cannot ship any products or provide services until receipt of a Purchase Order generated by the TSB system.

All purchase orders that include a quote order line (excluding linked item quotes) will be placed on hold pending Statewide Procurement Division (SPD) review.

Quote order requirements:

1. Items that are available in TSB must be placed through the TSB shopping cart. The TSB shopping cart allows up to 45 line items. Once 45 line items are added to the TSB shopping cart, the additional order items must be totaled and entered using the quote order line.

2. State agencies must enter no less than 20 items into the TSB shopping cart before utilizing the quote line option. Texas SmartBuy Members are encouraged to add items to the TSB cart before utilizing the quote line option.

3. All purchase orders that include a quote order line require the attachment of a completed contractor quote containing the following:

  • Detailed, unit pricing of all contracted items and services.

  • The contractor’s TXMAS contract number clearly identified.

  • Open market, or incidental, items clearly identified.

4. Validation of contract pricing and item availability is the responsibility of the purchaser in determining best value. When the attachment is confirmed, SPD will release the purchase order to the TXMAS contractor for fulfillment.

5. If approval is requested prior to the order being inputted in TSB, or SPD assistance is requested to validate pricing or item availability, the information may be submitted to txmasquote@cpa.texas.gov.

Customers may only purchase TXMAS goods or services from a TXMAS Contractor online through Texas SmartBuy. CPA does not authorize any offline sales of this TXMAS contract's goods or services.

IMPORTANT: The services provided by this contract may be a service subject to the provisions of Texas Government Code Chapter 2254. A state agency, as defined by Texas Government Code Chapter 2254, may only acquire the services subject to Texas Government Code Chapter 2254 according to the procedures identified in that chapter. Failure to comply with the provisions of Texas Government Code Chapter 2254 could result in a void contract.
CPA Contract Management

Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management 
Texas Comptroller of Public Accounts (CPA) 
Phone: (512) 463-3034 option 3 
Email: txmas@cpa.texas.gov

Contract Specific/Notes Installation is not part of the base and TXMAS contract, therefore should be entered under the TXMAS incidentals tab on the “Add Item to Cart” screen.

GSA Contract Information

TXMAS prices may be validated against the base contract’s price list. TXMAS contractors are authorized to charge up to 1.5228% more than their base contract price.

Aurora Mobile Products
Discount from List Prices: 48.2%
Quantity Discounts: $100 – $249,999 48.2%
$250,000 – $749,999 50.2%
$750,000 – and up 50.5%

Aurora Quik-Lok Products
Discount from List Prices: 35.2%
Quantity Discounts: $100 – $5,999 35.2%
$6,000 – $11,999 40.2%
$12,000 – $749,999 46.7%
$750,000 – and up 46.9%

Aurora Side-to-Side Products
Discount from List Prices: 36.2%
Quantity Discounts: $100 – $59,999 36.2%
$60,000 – $599,999 40.2%
$600,000 – and up 40.5%

Aurora Times-2 Elite Products
Discount from List Prices: 43.2%
Quantity Discounts: $100-$39,999 43.2%
$40,000- $249,999 53.2%
Warranty Details Limited lifetime warranty on the structural frames and up to 10 years on accessories.
Compliant Products by Contractor Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellations The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Contract Performance

The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance 
• Aid purchasers in making a best value determination based on vendor past performance 
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases

Rebate Reporting Requirements For Federal Funding

Pursuant to Texas Government Code §2155.510(b), rebates generated from TXMAS contract purchases made in whole or in part with federal funds must be reported by the purchasing agency to the appropriate federal funding agency.  Each quarter of the State's fiscal year (September 1 through August 31), TXMAS contractors rebate 0.73875% of their TXMAS sales to the State of Texas via the Texas Comptroller of Public Accounts (CPA). It is the purchasing entity's responsibility to report the amount of rebate to the federal fund-provider using the above percent based on the total dollar value of the TXMAS purchase order.

Example: A purchasing entity receives and uses federal funds of $50,000 to purchase items/services on a TXMAS contract. The purchasing entity must report to the federal fund-provider that a sales rebate of $369.37 ($50,000 * 0.73875% = $369.37) will be paid to the State of Texas by the TXMAS contractor.

FOB Point FOB Destination. Freight included.
Order Limitations The contractor is not required to accept orders below the minimum listed below. Orders between the minimum and maximum listed below are subject to the pricing of the underlying contract.

Minimum order:
$100

Maximum order:
$350,000
Approved Products/Services

Other than incidental items expressly allowed under this Contract, Contractor may not sell and Customers may not purchase goods or services under this Contract that are not included in the TXMAS Catalog for this Contract. Therefore, to the extent the Base Contract contains terms which allow additional items to be purchased such as blanket purchase agreements and contractor team arrangements, those terms are excluded from this Contract.

Incidental, off-schedule items may be purchased as "best value, open market" items provided that they are necessary for product integration or product completeness. The purchasing entity is responsible for ensuring that the quoted price for such incidental items is fair and reasonable. These incidental items may be added to the TXMAS purchase order if they are clearly labeled as "open market (OM), best value" items.

Incidental items may not exceed $5,000.00 OR 50% of the purchase order total, whichever is less.

If the pending order includes incidental items that exceed the stated limits, a request may be submitted by the Customer to the Statewide Procurement Division for review and consideration of an exception. Exception requests shall be submitted to txmasquote@cpa.texas.gov. The request must include a copy of the complete contractor quote listing all core items and a detailed incidental charge breakdown.

Contractor Information

Dealers Information

Dealer VID: 17513294524

Dealer: Ables-Land Inc.

Email: cody@ablesland.com

Phone: (903) 593-8407

Fax: (903) 593-8552

Address: 428 S. Fannin Ave. Tyler TX 75702

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17425753542

Dealer: Business Interiors - El Paso

Email: ed@businessinteriors-ep.com

Phone: (915) 591-9393

Fax: (915) 591-6192

Address: 28 Concord, Ste. C El Paso TX 79906

Dealer VID: 17428399053

Dealer: Facilities Resource, Inc.

Email: mteinert@fri-texas.com

Phone: (512) 371-1232

Address: 11100 Metric Blvd. Bldg #7, Suite 450 Austin TX 78758

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17517238774

Dealer: Hudson Blueprint, Inc.

Email: phudson@hudsonblueprint.com

Phone: (940) 723-0591

Fax: (940) 723-8644

Address: 1007 5th Street Wichita Falls TX 76301

Dealer VID: 12744023297

Dealer: McCoy-Rockford, Inc. dba Rockford Business Interiors - Houston

Email: kbeaver@mccoyinc.com

Phone: (713) 862-4600

Fax: (713) 862-7676

Address: 6869 Old Katy Rd. Houston TX 77024

Dealer VID: 12708465245

Dealer: Navajo Office Products, LLC

Email: jjnav@navajo-office.com

Fax: (806) 331-9210

Address: 1200 S. Taylor Amarillo TX 79101

HUB Eligibilty: HI

HUB Gender: M

Dealer VID: 17516066168

Dealer: Officewise Furniture And Supply - Amarillo

Email: tsansom@officewiseco.com

Phone: (806) 372-2263

Address: 1200 S. Taylor Amarillo TX 79101

Dealer VID: 17316342504

Dealer: Shelby Distributions Inc.

Email: bramos@shelbydistributions.com

Phone: (866) 590-3050

Fax: (915) 590-3080

Address: 29 A Butterfield Trail El Paso TX 79906

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17427778794

Dealer: Office Resource Center

Email: orcentersa@earthlink.net

Phone: (210) 650-5002

Fax: (210) 650-5016

Address: 10751 Sentinel Drive San Antonio TX 78217

Dealer VID: 17600773406

Dealer: Interstor Design Assoc., Inc.

Email: gary@interstordesign.com

Phone: (713) 690-7890

Address: 2098 Afton Road Houston TX 77055

Dealer VID: 17602812681

Dealer: Shelving Exchange

Email: stevegill@shelvingexchange.com

Phone: (713) 697-8888

Fax: (713) 697-9009

Address: 860 Wakefield Drive Houston TX 77018

Dealer VID: 17524050006

Dealer: Texas Furniture Source, Inc. - Farmers Branch

Email: rptexasfurniture@sbcglobal.net

Phone: (972) 490-0456

Fax: (972) 490-0459

Address: 14560 Midway Rd. Farmers Branch TX 75244

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 12738481717

Dealer: Aurora Storage Products, Inc.

Email: preeks@aurorastorage.com

Phone: (630) 264-4622

Address: 600 S. Lake St. Aurora IL 60506-5582