Contract Details: # 035-M2

Number 035-M2
Description OEM and Certified Remanufactured/Overhauled Aircraft Parts
Category Managed
Type Term
Start Date 1/30/2018
End Date 4/30/2020
Purchase Category Code(Agencies Only) PCC C
Optional Renewal Terms May 1, 2020, through April 30, 2021
Purchase Orders Customers will issue an internal purchase order that references this CPA Contract Number and current item description(s) and pricing as stated on this contract. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the State Agency, Higher Education or Cooperative member.
NIGP Code(s) 035-30
035-70
035-75
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 512) 463-3034 option 3
Email: spd.cmo@cpa.texas.gov
Contract Items and Pricing 035-M2 Price Sheet (xls)

Core Parts - An aircraft part which can be rebuilt.
1. The discount per manufacturer’s price list/catalog will be less the core price.
2. TxDOT will order OEM or Certified Remanufactured/Overhaul parts applying the Contract discount for each manufacturer price list/catalog under a Parts Category.
3. Parts removed from the aircraft, which are considered core parts, will be sent to the Contractor within 10-14 days after the new part is received.

Charges for Non Salvageable Cores:
Applicable to DFC, Inc. DBA Advanced Helicopter Services, Nampa Valley Helicopters, Inc. and Precision Heliparts
1. The Contractor must provide a complete tear-down sheet no later than 10-30 days after receipt of the core part from TxDOT.
2. The Contractor will charge TxDOT a core charge for core parts which are not salvageable as a separate line on the invoice for the new part.

Applicable to Tempus Aircraft Sale & Service LLC DBA Tempus Jets
1. The Contractor will provide a complete tear-down sheet as soon as they receive it from the OEM at the Contractor’s cost. This may take up to 10 months.
2. The Contractor will provide charges for non-salvageable core parts separately on a different work order.

Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at open.market@cpa.texas.gov .
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10%.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the  CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

Contractors Information

VID: 16804749352

Contractor: DFC, Inc. DBA Advanced Helicopter Service

Contact Name: Helen O'Hair

Email: sparrow@advheli.com

Phone: (530) 669-7115

Address: 17986 County Rd. 94B Woodland, CA 95695

VID: 18006023160

Contractor: Nampa Valley Helicopters, Inc.

Contact Name: Anne-Marie Mansisdor

Email: anne-marie@nvhelicopters.com

Phone: (208) 362-0851

Address: 1870 W. Franklin Road Meridian, Idaho 83642

VID: 15821176243

Contractor: Precision Heliparts, Inc.

Contact Name: Adam Fett

Email: afett@heliparts.com

Phone: (404) 335-7419

Address: 495 Lake Mirror Rd. Bldg. 800 Atlanta, GA 30349