Contract Details: # 072-A1
|Description||Trucks Including Diesel, Gasoline, Electric, Hybrid and Law Enforcement|
|Purchase Category Code(Agencies Only)||PCC A|
|Purchase Orders||Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system.
Standard manufacturer colors are available at no additional cost and the Customer must specify the color on each Purchase Order in the comments or notes section.
Fleet quotes are not available, through the TxSmartBuy on-line ordering, for this contract. Options or additional equipment not available through this Contract are required to be procured separately by the Customer. The Customer will use appropriate procurement processes and a separate, internal purchase order will be issued to the Contractor. The Customer is responsible for determining the best value
|CPA Contract Management||Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:
SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
|Contract Specifics/Notes||071-072-A1 Texas Specifications and Requirements
SERIES SUFFIX: ENGINE TYPE OR CLASS OF VEHICLES
A – 4 Cylinder
B – 5/6 Cylinder
C – 6/8 Cylinder
D – Diesel
G – Gasoline
H – Hybrid
ALT – Alternative Fuel
HX – Plug-In Hybrid
CLE/BLE – Law Enforcement (LE) Pursuit or Special Services Vehicle
TRUCKS, PICKUP – SPECIAL SERVICE
462CLE – Truck, Pickup, Special Service, Crew Cab 4 Door
464CLE – Truck, Pickup, Special Service, Crew Cab 4 Door, Extended Length Carry-All
LIGHT DUTY TRUCKS
843B – Truck, Pickup, Mid-Size, ½ Ton, Crew Cab 4 Door, Short Bed
844B – Truck, Pickup, Mid-Size, Extended Cab, Short Bed
862C – Truck, Pickup, Full Size ½ Ton, Extended Cab, Short Bed, V-8
863C – Truck, Pickup, Full Size ½ Ton, Extended Cab, Long Bed, V-8
866C – Truck, Pickup, Full Size ¾ Ton, Crew Cab 4 Door, Short Bed, V-8
868C – Truck, Pickup, Full Size ¾ Ton, Extended Cab, Long Bed, V-8 Flex Fuel
869C – Truck, Pickup, Full Size ¾ Ton, Extended Cab, Short Bed, V-8
869D – Truck, Pickup, Full Size ¾ Ton, Extended Cab, Short Bed, V-8 Diesel
MANUFACTURER’S STATEMENT OF ORIGIN (MSO):
Contractor must furnish the Customer with a Manufacturer’s Statement of Origin (MSO) and the unit will not be considered “delivered” until Customer receives the MSO. A Certificate of Title will not meet this requirement.
MSO will either be furnished at the time of unit delivery or within 48 hours of unit delivery to the Customer. Contractor should contact the Customer to obtain the proper name and address for assignment of the MSO.
Note: HUB Subcontracting Plan compliance is the responsibility of the contracting agency post award by SPD. Please contact the Statewide Contract Manager to obtain a copy of the HSP (if applicable.)
|Warranty Details||Contractor shall furnish the Customer a New Vehicle and/or Chassis Manufacturer’s Warranty that shall start when the vehicle is delivered and shall be honored by any manufacturer-authorized dealers.
Minimum Warranty or the duration of the manufacturer’s standard warranty, whichever is longer:
Bumper to Bumper: 3 Years, 36,000 Miles
Powertrain: 5 Years, 100,000 Miles
Exception: Series 1202D:
Bumper to Bumper and Powertrain: 2 years, Unlimited Miles
If any part of the manufacturer's standard warranty exceeds 24 months, unlimited mileage, then that part of the manufacturer’s standard warranty shall be in effect.
|Adding New Products to the Contract||Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at email@example.com.|
|Delivery Delays by Contractor||If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.
Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.
Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).
|Compliant Products by Contractor||Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.
Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
|Purchase Order Cancellation||The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. The cancellation must be processed through the TxSmartBuy system.|
|Restocking Fee for Returned Products||The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10%.|
|Substitutions||During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.|
|Contractor Performance||The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.
Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases