Contract Details: # 060-A1 Exp. 4/30/17

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Number 060-A1 Exp. 4/30/17
Description Automobile And Truck Maintenance Items And Replacement Parts
Category TxSmartBuy
Type Term
Start Date 3/2/2012
End Date 4/30/2017
Purchasing Category Codes (Agencies Only) PCC A
Optional Renewal Terms Extension: Nov.1, 2016 through Apr. 30, 2017
Purchase Orders Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system.
NIGP Code(s) 06009
06012
06021
06024
06036
06042
06072
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Email: spd.cmo@cpa.texas.gov
Contract Specific/Notes SHIPPING INFORMATION:
Freight/Shipping for each item must be added to the SmartBuy Shopping Cart as an Add Quote Item. Please contact the vendor for weight of the items that are to be ordered.

Battery Solutions: $600.00 Minimum Ship/freight free for orders over $600.00/ no core charge. 

PRICE PER POUND PER TEXAS ZONE

Battery Solutions Inc. FOB - Freight Included in Unit Price- All Zones
Midway Auto Supply $4.00 - All Zones
College Station Auto Parts $0.60 - All Zones

Zone 1 - $ 0.10
Zone 2 - $ 0.11
Zone 3 - $ 0.12
Zone 4 - $ 0.13
Zone 5 - $ 0.14

RETURN OF PRODUCTS WITH CORE CHARGES -“ No Exceptions: At the time of shipping, products containing cores will be entered into a core bank for 30 days by the Contractor. The Contractor must be contacted prior to the return to provide a Return Authorization for the Core product. The customer will not be charged for the freight charges for the return. Customers will be invoiced for Core products which are not returned to the Contractor within the 30 day period. The original TxSmartBuy Purchase Order Number will be referenced on the invoice. Payment may be delayed on invoices for core items which do not reference the original TxSmartBuy purchase order number. 

College Station Auto Parts (NAPA)Alternators-$75, Starters -$35, Batteries- N/A
Battery Solutions Alternators-N/A,Starters-N/A, Batteries-N/A
 
Warranty Details Manufacturers standard warranty on all items.
Adding New Products to Contract Following the contract award, additional products or services of the same general category that could have been encompassed in the award of this contract, and that are not already on the contract, may be added. SPD customers are encouraged to request additional items by contacting the SPD Contract Management Office.
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State's Centralized Master Bidders List (CMBL).
Compliant Products by Contractor

Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.

Purchase Order Cancellations The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10% for contractors and 15% for TIBH.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contract Performance

The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance 
• Aid purchasers in making a best value determination based on vendor past performance 
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases

Contractors Information