Contract Details: # TXMAS-17-7117

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Number TXMAS-17-7117
Description Furniture
Category TxSmartBuy
Start Date 9/15/2017
End Date 1/30/2022
Fed GS-27F-010GA
Purchase Category Code(Agencies Only) PCC X
Optional Renewal Terms September 15, 2017, through January 30, 2022
Purchase Orders Only purchase orders issued through Texas SmartBuy (TSB) are eligible for contract pricing. The Contractor cannot ship any products or provide services until receipt of a Purchase Order generated by the TSB system.

All purchase orders that include a quote order line (excluding linked item quotes) will be placed on hold pending Statewide Procurement Division (SPD) review.

Quote order requirements:

1. Items that are available in TSB must be placed through the TSB shopping cart. The TSB shopping cart allows up to 45 line items. Once 45 line items are added to the TSB shopping cart, the additional order items must be totaled and entered using the quote order line.

2. State agencies must enter no less than 20 items into the TSB shopping cart before utilizing the quote line option. Texas SmartBuy Members are encouraged to add items to the TSB cart before utilizing the quote line option.

3. All purchase orders that include a quote order line require the attachment of a completed contractor quote containing the following:

  • Detailed, unit pricing of all contracted items and services.

  • The contractor’s TXMAS contract number clearly identified.

  • Open market, or incidental, items clearly identified.

4. Validation of contract pricing and item availability is the responsibility of the purchaser in determining best value. When the attachment is confirmed, SPD will release the purchase order to the TXMAS contractor for fulfillment.

5. If approval is requested prior to the order being inputted in TSB, or SPD assistance is requested to validate pricing or item availability, the information may be submitted to

Customers may only purchase TXMAS goods or services from a TXMAS Contractor online through Texas SmartBuy. CPA does not authorize any offline sales of this TXMAS contract's goods or services.

Order Limitation IMPORTANT: The services provided by this contract may be a service subject to the provisions of Texas Government Code Chapter 2254, Subchapter B. A state agency, as defined by Texas Government Code Chapter 2254, may only acquire the services subject to Texas Government Code Chapter 2254, Subchapter B according to the procedures identified in that subchapter. Failure to comply with the provisions of Texas Government Code Chapter 2254, Subchapter B could result in a void contract.

The contractor is not required to accept orders below the minimum listed below. Orders between the minimum and maximum listed below are subject to the pricing of the underlying contract.

Minimum order:
Maximum order:
State Contracts Prior to purchasing from a TXMAS contract, public procurement personnel must follow applicable procurement procedures as stated in the Procurement and Contract Management Guide. Agencies must first purchase products or services offered by WorkQuest (formerly TIBH), Texas Correctional Industries (TCI), and the Statewide Procurement Division (SPD) Term Contracts.
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Approved Products/Services Only products or services listed in the underlying contract may be purchased from this TXMAS contract, with one exception. Incidental, off-schedule items may be purchased as "best value, open market" items provided that they are necessary for product integration or product completeness. The purchasing entity is responsible for ensuring that the quoted price for such incidental items is fair and reasonable. These incidental items may be added to the TXMAS purchase order if they are clearly labeled as "open market (OM), best value" items.

Incidental items may not exceed $5,000.00 OR 50% of the purchase order total, whichever is less.

If the pending order includes incidental items that exceed the stated limits, a request may be submitted to the Statewide Procurement Division for review and consideration of an exception. Exception requests shall be submitted to The request must include a copy of the complete contractor quote listing all core items and a detailed incidental charge breakdown.
Contract Specifics/Notes Discount from 2016 List Price 58.1% seating and occasional tables; 59.6% casegoods, conference and training tables.

Installation is not part of the base and TXMAS contract, therefore should be entered as an incidental.

GSA Contract Information
Delivery 90 Days ARO
FOB Point Destination, freight added as a separate line item.
Warranty Details Casegoods, Conference Multipurpose, Seating & Occasional Tables: 5 years under normal usage. Guest & Stacking Chairs: 3 years under normal usage.
Compliant Products by Contractor Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Rebate Reporting Requirement for Federal Pursuant to Texas Government Code §2155.510(b), rebates generated from TXMAS contract purchases made in whole or in part with federal funds must be reported by the purchasing agency for reporting, and reconciliation purposes with the appropriate federal funding agency. Each quarter of the State's fiscal year (September 1 through August 31), TXMAS contractors rebate 0.73875% of their TXMAS sales to the State of Texas via the Texas Comptroller of Public Accounts (CPA). It is the purchasing entity's responsibility to report the amount of rebate to the federal fund-provider using the above percent based on the total dollar value of the TXMAS purchase order.

Example: A purchasing entity receives and uses federal funds of $50,000 to purchase items/services on a TXMAS contract. The purchasing entity must report to the federal fund-provider that a sales rebate of $369.37 ($50,000 * 0.73875% = $369.37) will be paid to the State of Texas by the TXMAS contractor.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Track vendor performance for delegated and exempt purchases

Contractor Information

VID: 15606715447

Contractor: Bernhardt Furniture Company

Contact Name: Allison Hedrick


Phone: (828) 759-6337

Address: 1839 Morganton Blvd. Sw Lenoir NC 28645

Dealers Information

Dealer VID: 1752617657700

Dealer: Shelton Keller Group, Inc.


Phone: (512) 481-1500

Fax: (512) 481-1550

Address: 6301 East Stassney Lane Building 9, Suite 100 Austin TX 78744

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 1274402329700

Dealer: McCoy-Rockford, Inc. dba Rockford Business Interiors - Austin


Phone: (512) 416-4317

Fax: (512) 442-1386

Address: 211 East Riverside Drive Austin TX 78767

Dealer VID: 1043755110300

Dealer: Texas Wilson Office Furniture & Services


Phone: (210) 647-2308

Fax: (210) 647-3110

Address: 6812 Fairgrounds Pkwy. San Antonio TX 78238

HUB Eligibilty: HI

HUB Gender: M

Dealer VID: 16115451623

Dealer: Workplace Resource - San Antonio


Phone: (512) 472-7300

Fax: (512) 472-7888

Address: 4400 NE Loop 410, Suite 130 San Antonio TX 78218

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 1680522096500

Dealer: HBI Office Solutions, Inc.


Phone: (936) 295-5708

Fax: (936) 295-5264

Address: 308 State Highway 75 North, Suite B Huntsville TX 77320

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 1263880125300

Dealer: G. L. Seaman & Company - Carrollton


Phone: (469) 546-2008

Fax: (214) 764-6420

Address: 4201 International Parkway Carrollton TX 75007

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 1752253859800

Dealer: Business Interiors - Irving


Phone: (817) 858-2000

Fax: (817) 858-2000

Address: 1111 Valley View Lane Irving TX 75061

Dealer VID: 12643909364

Dealer: Built For Dreams, Inc.

Contact Name: Alisha Gregg


Phone: (806) 771-6806

Fax: (806) 687-9187

Address: 3416 Joliet Ave. Lubbock TX 79413

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17519728053

Dealer: Spencer and Company

Contact Name: Bob Stokes


Phone: (214) 720-0345

Fax: (214) 720-7708

Address: 150 Turtle Creek Blvd., #205 Dallas TX 75207

Dealer VID: 12746049092

Dealer: WRG, LLC

Contact Name: Kevin Marino


Phone: (972) 389-8859

Fax: (972) 446-1209

Address: 2639 East Rosemeade Parkway Carrollton TX 75007

HUB Eligibilty: WO

HUB Gender: F