Contract Details: # 615-A1

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Number 615-A1
Description General Office Supplies
Category TxSmartBuy
Type Term
Start Date 9/1/2017
End Date 8/31/2019
Purchase Category Code(Agencies Only) PCC A
Optional Renewal Terms Sept. 1, 2019, through Aug. 31, 2020

Sept. 1, 2020, through Aug. 31, 2021
Purchase Orders Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system.
NIGP Code(s) 207-72 310-06

530-25 530-60

600-16 600-82

605-60 605-63

605-65 605-67

605-82 605-85

605-88

615-09 615-29

615-31 615-33

615-39 615-41

615-43 615-45

615-47 615-53

615-62 615-69

615-77 615-81

620-20 785-15

785-25 785-47

785-73 785-83

CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:



SPD Contract Management Office (SCMO)

Texas Comptroller of Public Accounts (CPA)

Phone: (512) 512) 463-3034 option 3

Email: spd.cmo@cpa.texas.gov
Warranty Details Standard Manufacturer’s Warranty for the following NIGP Class & Item only listed below:

600-16, 600-82,605-60, 605-65,605-85,605-88
Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at open.market@cpa.texas.gov.
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.



Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.



Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).

Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.



Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.

Not applicable to TIBH.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. The cancellation must be processed through the TxSmartBuy system.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10%  for contractors and 15% for TIBH. 
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.



Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.



The purpose of the Vendor Performance Tracking System is to:

• Identify vendors that have exceptional performance

• Aid purchasers in making a best value determination based on vendor past performance

• Protect the state from vendors with unethical business practices

• Track vendor performance for delegated and exempt purchases

Contractors Information

VID: 12720706287

Contractor: AHI Enterprises, LLC, San Antonio

Contact Name: Mark Nolan

Email: mark@ahitexas.com

Phone: (210) 653-7770

Alternate Phone: 1 (877) 551-7770

Address: 16120 College Oak #105 San Antonio TX 78249

HUB Eligibility: WO

HUB Gender: F

VID: 14709028717

Contractor: Beepsmart Communication Inc. DBA Smart Group Systems

Contact Name: Mickey Faruque

Email: mickey@smgsystems.net

Phone: (972) 235-2161

Address: 990 N. Bowser Rd. STE# 720 Richardson, Texas 75081

VID: 17601909017

Contractor: Liberty Office Products

Contact Name: Samuel Young

Email: Cleblanc@Libertyoffice.Com

Phone: (713) 789-3282 x113

Address: PO Box 630729 Houston TX 77263-0729

VID: 15926639541

Contractor: Office Depot, Inc.

Contact Name: Tommy Trcka

Email: Tommy.Trcka@officedepot.com

Phone: (512) 422-7329

Address: 9501 Amberglen Blvd Austin, TX 78729

VID: 10433908166

Contractor: Staples Contract & Commercial, Inc., operating as Staples Business Advantage

Contact Name: Patricia Cano

Email: scchalifax@staples.com

Phone: (512) 426-3074

Address: 500 Staples Drive Framingham MA 01702

VID: 17419760511

Contractor: TIBH

Contact Name: Audrey Cedillo

Email: smartbuy@tibh.org

Phone: (512) 451-8145

Address: 1011 East 53 1/2 Street Austin TX 78751