Contract Details: # TXMAS-17-7115

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Number TXMAS-17-7115
Description Office Furniture
Category TxSmartBuy
Type TXMAS
Start Date 8/21/2017
End Date 3/13/2022
Fed GS-28F-0020M
Purchase Category Code(Agencies Only) PCC X
Optional Renewal Terms No renewals remaining
Purchase Orders Only purchase orders issued through Texas SmartBuy (TSB) are eligible for contract pricing. The Contractor cannot ship any products or provide services until receipt of a Purchase Order generated by the TSB system.

All purchase orders that include a quote order line (excluding linked item quotes) will be placed on hold pending Statewide Procurement Division (SPD) review.

Quote order requirements:

1. Items that are available in TSB must be placed through the TSB shopping cart. The TSB shopping cart allows up to 45 line items. Once 45 line items are added to the TSB shopping cart, the additional order items must be totaled and entered using the quote order line.

2. State agencies must enter no less than 20 items into the TSB shopping cart before utilizing the quote line option. Texas SmartBuy Members are encouraged to add items to the TSB cart before utilizing the quote line option.

3. All purchase orders that include a quote order line require the attachment of a completed contractor quote containing the following:

  • Detailed, unit pricing of all contracted items and services.

  • The contractor’s TXMAS contract number clearly identified.

  • Open market, or incidental, items clearly identified.

4. Validation of contract pricing and item availability is the responsibility of the purchaser in determining best value. When the attachment is confirmed, SPD will release the purchase order to the TXMAS contractor for fulfillment.

5. If approval is requested prior to the order being inputted in TSB, or SPD assistance is requested to validate pricing or item availability, the information may be submitted to txmasquote@cpa.texas.gov.

Customers may only purchase TXMAS goods or services from a TXMAS Contractor online through Texas SmartBuy. CPA does not authorize any offline sales of this TXMAS contract's goods or services.
Order Limitation IMPORTANT: The services provided by this contract may be a service subject to the provisions of Texas Government Code Chapter 2254, Subchapter B. A state agency, as defined by Texas Government Code Chapter 2254, may only acquire the services subject to Texas Government Code Chapter 2254, Subchapter B according to the procedures identified in that subchapter. Failure to comply with the provisions of Texas Government Code Chapter 2254, Subchapter B could result in a void contract.

The contractor is not required to accept orders below the minimum listed below. Orders between the minimum and maximum listed below are subject to the pricing of the underlying contract.

Minimum order:
$100.00
Maximum order:
$200,000.00
State Contracts Prior to purchasing from a TXMAS contract, public procurement personnel must follow applicable procurement procedures as stated in the Procurement and Contract Management Guide. Agencies must first purchase products or services offered by WorkQuest (formerly TIBH), Texas Correctional Industries (TCI), and the Statewide Procurement Division (SPD) Term Contracts.
Approved Products/Services Only products or services listed in the underlying contract may be purchased from this TXMAS contract, with one exception. Incidental, off-schedule items may be purchased as "best value, open market" items provided that they are necessary for product integration or product completeness. The purchasing entity is responsible for ensuring that the quoted price for such incidental items is fair and reasonable. These incidental items may be added to the TXMAS purchase order if they are clearly labeled as "open market (OM), best value" items.

Incidental items may not exceed $5,000.00 OR 50% of the purchase order total, whichever is less.

If the pending order includes incidental items that exceed the stated limits, a request may be submitted to the Statewide Procurement Division for review and consideration of an exception. Exception requests shall be submitted to txmasquote@cpa.texas.gov. The request must include a copy of the complete contractor quote listing all core items and a detailed incidental charge breakdown.
Contract Specifics/Notes Installation is part of the base and TXMAS contract. Therefore, it should be entered under the Charges tab on the “Add Item to Cart” screen. Review the GSA Contract Information on the link below.

GSA Contract Information
Delivery 10 weeks ARO
FOB Point Destination, freight added as a separate line item
Warranty Details 5 years from date of invoice, Hickory Business Furniture commercial warranty.
Compliant Products by Contractor Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Restocking Fee for Returned Products Refer to contract upon which TXMAS contract is based.
Rebate Reporting Requirement for Federal Pursuant to Texas Government Code § 2155.510(b), rebates generated from TXMAS contract purchases made in whole or in part with federal funds must be reported by the purchasing agency to the appropriate federal funding agency. Each quarter of the State's fiscal year (September 1 through August 31), TXMAS contractors rebate 0.73875% of their TXMAS sales to the State of Texas via the Texas Comptroller of Public Accounts (CPA). It is the purchasing entity's responsibility to report the amount of rebate attributed to federal funds to the federal fund-provider using the above percent based on the total dollar value of the TXMAS purchase order.

Example: A purchasing entity receives and uses federal funds of $50,000 to purchase items/services on a TXMAS contract. The purchasing entity must report to the federal fund-provider that a sales rebate of $369.37 ($50,000 * 0.73875% = $369.37) will be paid to the State of Texas by the TXMAS contractor.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the  CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

Contractor Information

VID: 17432555765

Contractor: Hickory Business Furniture, LLC

Contact Name: Jonathan Goble

Email: HBFORDERS@HBF.com

Phone: (828) 495-4435

Address: 900 12Th Street Drive Nw Hickory NC 28601

Dealers Information

Dealer VID: 12746049092

Dealer: WRG, LLC

Contact Name: Kevin Marino

Email: kmarino@wrgtexas.gov

Phone: (972) 389-8859

Address: 2639 East Rosemeade Parkway Carrollton TX 75007

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17427623859

Dealer: Wilton's Officeworks, Ltd

Contact Name: Stan Wilton

Email: swilton@wiltons.com

Phone: (979) 268-0062

Address: 181 No. Earl Rudder Freeway Bryan TX 77802

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17526176577

Dealer: Shelton-Keller Group, Inc.

Contact Name: Diana Keller

Email: dkeller@skgtexas.gov

Phone: (512) 481-1500

Address: 6301-9 East Stassney Lane, Suite 100 Austin TX 78744

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17517488585

Dealer: Royer & Schutts, Inc.

Contact Name: Honor Rowe

Email: honor@royer-fun.com

Phone: (817) 332-5424

Address: 200 Bailey Ave., Ste. 300 Fort Worth TX 76107

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17606346322

Dealer: Office Pavilion - Houston

Contact Name: Danielle Young

Email: dyoung@ophouston.com

Phone: (713) 803-0000

Address: 10030 Bent Oak Drive Houston TX 77040

Dealer VID: 12744023297

Dealer: McCoy-Rockford, Inc. dba Rockford Business Interiors - Austin

Contact Name: John Rademacher

Email: jrademacher@rockford-texas.com

Phone: (512) 416-4317

Address: 211 East Riverside Austin TX 78704

Dealer VID: 17600271062

Dealer: J. Tyler Services Inc.

Contact Name: Jennifer Longbotham

Email: longbothamj@jtyler.com

Phone: (713) 468-2166

Address: 5920 Milwee St. Houston TX 77092

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 17603282181

Dealer: G.L. Seaman & Co. of Houston dba Debner + Company

Contact Name: Andrea Parker

Email: andreap@debner.com

Phone: (713) 425-6158

Address: 8020 Katy Freeway Houston TX 77024

Dealer VID: 12016972544

Dealer: DC Interiors

Contact Name: Darlene Casias

Email: darlene@dcioffice.com

Phone: (210) 521-9900

Address: 6896A Alamo Downs Pkwy., Ste. 100 San Antonio TX 78238

HUB Eligibilty: HI

HUB Gender: F

Dealer VID: 13607170795

Dealer: Contract Resource Group, LLC - Houston

Contact Name: Chris Erdeljac

Email: erdeljacc@crgoffice.com

Phone: (713) 803-0155

Address: 7108 Old Katy Rd., Suite 150 Houston TX 77024

Dealer VID: 17513294524

Dealer: Ables-Land Inc.

Contact Name: Cody Ables

Email: cody@ablesland.com

Phone: (903) 593-8407

Address: 428 S. Fannin Ave. Tyler TX 75702

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 12031663649

Dealer: Wilson Office Interiors, LLC

Contact Name: John Young

Email: jyoung@wilsonoi.com

Phone: (972) 488-4100

Fax: (972) 488-8815

Address: 1341 W. Mockingbird Lane, Suite #1100W Dallas TX 75247