Contract Details: # TXMAS-17-7113

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Number TXMAS-17-7113
Description Doors and Windows
Category TxSmartBuy
Type TXMAS
Start Date 8/8/2017
End Date 12/21/2020
Fed GS-03F-037DA
Purchase Category Code(Agencies Only) PCC X
Optional Renewal Terms August 8, 2017, through December 21, 2020
Purchase Orders Only purchase orders issued through Texas SmartBuy (TSB) are eligible for contract pricing. The Contractor cannot ship any products or provide services until receipt of a Purchase Order generated by the TSB system.

All purchase orders that include a quote order line (excluding linked item quotes) will be placed on hold pending Statewide Procurement Division (SPD) review.

Quote order requirements:

1. Items that are available in TSB must be placed through the TSB shopping cart. The TSB shopping cart allows up to 45 line items. Once 45 line items are added to the TSB shopping cart, the additional order items must be totaled and entered using the quote order line.

2. State agencies must enter no less than 20 items into the TSB shopping cart before utilizing the quote line option. Texas SmartBuy Members are encouraged to add items to the TSB cart before utilizing the quote line option.

3. All purchase orders that include a quote order line require the attachment of a completed contractor quote containing the following:

  • Detailed, unit pricing of all contracted items and services.

  • The contractor’s TXMAS contract number clearly identified.

  • Open market, or incidental, items clearly identified.

4. Validation of contract pricing and item availability is the responsibility of the purchaser in determining best value. When the attachment is confirmed, SPD will release the purchase order to the TXMAS contractor for fulfillment.

5. If approval is requested prior to the order being inputted in TSB, or SPD assistance is requested to validate pricing or item availability, the information may be submitted to txmasquote@cpa.texas.gov.

Customers may only purchase TXMAS goods or services from a TXMAS Contractor online through Texas SmartBuy. CPA does not authorize any offline sales of this TXMAS contract's goods or services.

Order Limitation IMPORTANT: The services provided by this contract may be a service subject to the provisions of Texas Government Code Chapter 2254, Subchapter B. A state agency, as defined by Texas Government Code Chapter 2254, may only acquire the services subject to Texas Government Code Chapter 2254, Subchapter B according to the procedures identified in that subchapter. Failure to comply with the provisions of Texas Government Code Chapter 2254, Subchapter B could result in a void contract.
The contractor is not required to accept orders below the minimum listed below. Orders between the minimum and maximum listed below are subject to the pricing of the underlying contract.

Minimum order:
$50.00
Maximum order:
$500,000.00 : SINS 711-1, 711-2, 711-3, 711-11,711-13
$200,000.00, 711-94
$150,000.00, 711-95,711-99
State Contracts Prior to purchasing from a TXMAS contract, public procurement personnel must follow applicable procurement procedures as stated in the Procurement and Contract Management Guide. Agencies must first purchase products or services offered by WorkQuest (formerly TIBH), Texas Correctional Industries (TCI), and the Statewide Procurement Division (SPD) Term Contracts.
Approved Products/Services Only products or services listed in the underlying contract may be purchased from this TXMAS contract, with one exception. Incidental, off-schedule items may be purchased as "best value, open market" items provided that they are necessary for product integration or product completeness. The purchasing entity is responsible for ensuring that the quoted price for such incidental items is fair and reasonable. These incidental items may be added to the TXMAS purchase order if they are clearly labeled as "open market (OM), best value" items.

Incidental items may not exceed $5,000.00 OR 50% of the purchase order total, whichever is less.

If the pending order includes incidental items that exceed the stated limits, a request may be submitted to the Statewide Procurement Division for review and consideration of an exception. Exception requests shall be submitted to txmasquote@cpa.texas.gov. The request must include a copy of the complete contractor quote listing all core items and a detailed incidental charge breakdown.
Contract Specifics/Notes Installation is not part of the base and TXMAS contract, therefore should be entered as an incidental.

GSA Contract Information
Delivery 35 days ARO.
FOB Point Destination, freight added as a separate line item.
Warranty Details Standard commercial warranty
Compliant Products by Contractor Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Rebate Reporting Requirement for Federal Pursuant to Texas Government Code § 2155.510(b), rebates generated from TXMAS contract purchases made in whole or in part with federal funds must be reported by the purchasing agency to the appropriate federal funding agency. Each quarter of the State's fiscal year (September 1 through August 31), TXMAS contractors rebate 0.73875% of their TXMAS sales to the State of Texas via the Texas Comptroller of Public Accounts (CPA). It is the purchasing entity's responsibility to report the amount of rebate attributed to federal funds to the federal fund-provider using the above percent based on the total dollar value of the TXMAS purchase order.

Example: A purchasing entity receives and uses federal funds of $50,000 to purchase items/services on a TXMAS contract. The purchasing entity must report to the federal fund-provider that a sales rebate of $369.37 ($50,000 * 0.73875% = $369.37) will be paid to the State of Texas by the TXMAS contractor.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the  CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

Contractor Information

VID: 15103918049

Contractor: Inscape Corporation

Contact Name: Daniel Pepersack

Email: govteam@inscapesolutions.com

Phone: (905) 953-5173

Address: 221 Lister Ave. Falconer, NY, 14733

Dealers Information

Dealer VID: 1760292532700

Dealer: Letourneau Interests, Inc.

Email: timl@liifurniture.com

Phone: (713) 681-0033 x222

Address: 5819 Milwee Street Houston TX 77092

Dealer VID: 1751175354000

Dealer: McKinney Office Supply, Inc.

Email: info@mckinneyofficesupply.com

Fax: (972) 548-8515

Address: 117 W. Louisiana St. McKinney TX 75069

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 1270846524500

Dealer: Navajo Office Products, LLC

Email: jjnav@navajo-office.com

Phone: (806) 331-1658

Fax: (806) 331-9210

Address: 1200 S. Taylor Amarillo TX 79101

HUB Eligibilty: HI

HUB Gender: M

Dealer VID: 1721577305600

Dealer: Nelson Interiors, LLC

Email: Emily@nelsoninteriors.com

Phone: (210) 684-2624

Fax: (210) 684-2314

Address: 1914 Grandstand Dr. San Antonio TX 78238

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 1751606616800

Dealer: Officewise Furniture And Supply - Amarillo

Email: orderentry@officewiseco.com

Phone: (806) 766-8888

Fax: (806) 747-7067

Address: 1200 S. Taylor Amarillo TX 79101

Dealer VID: 15926639541

Dealer: Workspace Interiors by Office Depot

Email: david.mcginnis@workspaceinteriorsod.com

Phone: (724) 777-2356

Address: 1400 Trinity Blvd. Suite 300 Fort Worth, TX, 76155

Dealer VID: 1741502629700

Dealer: Gateway Printing & Office Supply, Inc. - San Antonio

Contact Name: Mercedes Moreno

Email: mercedes@gatewayp.com

Phone: (210) 650-3995

Fax: (210) 650-5506

Address: 14803 Bulverde Rd. San Antonio TX 78247

Dealer VID: 17415026297

Dealer: Gateway Printing & Office Supply, Inc. - Edinburg

Contact Name: Larry Talbert

Email: larry@gatewayp.com

Phone: (956) 383-3861

Fax: (956) 383-5942

Address: 315 S. Closner Edinburg TX 78539