Contract Details: # TXMAS-17-7108

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Number TXMAS-17-7108
Description Furniture
Category TxSmartBuy
Type TXMAS
Start Date 8/7/2017
End Date 3/9/2021
Fed GS-27F-016DA
Purchase Category Code(Agencies Only) PCC X
Optional Renewal Terms August 7, 2017, through March 9, 2021
Purchase Orders Only purchase orders issued through Texas SmartBuy (TSB) are eligible for contract pricing. The Contractor cannot ship any products or provide services until receipt of a Purchase Order generated by the TSB system.

All purchase orders that include a quote order line (excluding linked item quotes) will be placed on hold pending Statewide Procurement Division (SPD) review.

Quote order requirements:

1. Items that are available in TSB must be placed through the TSB shopping cart. The TSB shopping cart allows up to 45 line items. Once 45 line items are added to the TSB shopping cart, the additional order items must be totaled and entered using the quote order line.

2. State agencies must enter no less than 20 items into the TSB shopping cart before utilizing the quote line option. Texas SmartBuy Members are encouraged to add items to the TSB cart before utilizing the quote line option.

3. All purchase orders that include a quote order line require the attachment of a completed contractor quote containing the following:

  • Detailed, unit pricing of all contracted items and services.

  • The contractor’s TXMAS contract number clearly identified.

  • Open market, or incidental, items clearly identified.

4. Validation of contract pricing and item availability is the responsibility of the purchaser in determining best value. When the attachment is confirmed, SPD will release the purchase order to the TXMAS contractor for fulfillment.

5. If approval is requested prior to the order being inputted in TSB, or SPD assistance is requested to validate pricing or item availability, the information may be submitted to txmasquote@cpa.texas.gov.

Customers may only purchase TXMAS goods or services from a TXMAS Contractor online through Texas SmartBuy. CPA does not authorize any offline sales of this TXMAS contract's goods or services.

Order Limitation IMPORTANT: The services provided by this contract may be a service subject to the provisions of Texas Government Code Chapter 2254, Subchapter B. A state agency, as defined by Texas Government Code Chapter 2254, may only acquire the services subject to Texas Government Code Chapter 2254, Subchapter B according to the procedures identified in that subchapter. Failure to comply with the provisions of Texas Government Code Chapter 2254, Subchapter B could result in a void contract.

State Contracts Prior to purchasing from a TXMAS contract, public procurement personnel must follow applicable procurement procedures as stated in the Procurement and Contract Management Guide. Agencies must first purchase products or services offered by WorkQuest (formerly TIBH), Texas Correctional Industries (TCI), and the Statewide Procurement Division (SPD) Term Contracts.
Approved Products/Services Only products or services listed in the underlying contract may be purchased from this TXMAS contract, with one exception. Incidental, off-schedule items may be purchased as "best value, open market" items provided that they are necessary for product integration or product completeness. The purchasing entity is responsible for ensuring that the quoted price for such incidental items is fair and reasonable. These incidental items may be added to the TXMAS purchase order if they are clearly labeled as "open market (OM), best value" items.

Incidental items may not exceed $5,000.00 OR 50% of the purchase order total, whichever is less.

If the pending order includes incidental items that exceed the stated limits, a request may be submitted to the Statewide Procurement Division for review and consideration of an exception. Exception requests shall be submitted to txmasquote@cpa.texas.gov. The request must include a copy of the complete contractor quote listing all core items and a detailed incidental charge breakdown.
Contract Specifics/Notes Installation is not part of the base and TXMAS contract, therefore should be entered under the TXMAS incidentals tab on the “Add Item to Cart” screen.

GSA Contract Information

Quantity Discounts:
$15,001 - $25,000 2% $25,001 - $35,000 3% $35,001 - $50,000 4% $50,001 - $100,000 5% $100,001 - $150,000 6% $150,001 - $500,000 8%
Delivery 90 days ARO
FOB Point Destination, freight added as a separate line item.

Freight Guarantee:
Freight charges are calculated as a percentage of COL/COM net price based on the following scale: Texas: Zone 3 – 10%

A minimum freight charge of $95.00 will be applied to each order.
Warranty Details Davis warrants its products to be free from defects in workmanship and materials for a period of five (5) years after the date of original shipment (the “Warranty Period”), provided the product is used in the manner and under the conditions for which it is designed.
Expedited Payment Discount 2% - 20 days
Compliant Products by Contractor Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Restocking Fee for Returned Products Refer to contract upon which TXMAS contract is based.
Rebate Reporting Requirement for Federal Pursuant to Texas Government Code § 2155.510(b), rebates generated from TXMAS contract purchases made in whole or in part with federal funds must be reported by the purchasing agency to the appropriate federal funding agency. Each quarter of the State's fiscal year (September 1 through August 31), TXMAS contractors rebate 0.73875% of their TXMAS sales to the State of Texas via the Texas Comptroller of Public Accounts (CPA). It is the purchasing entity's responsibility to report the amount of rebate attributed to federal funds to the federal fund-provider using the above percent based on the total dollar value of the TXMAS purchase order.

Example: A purchasing entity receives and uses federal funds of $50,000 to purchase items/services on a TXMAS contract. The purchasing entity must report to the federal fund-provider that a sales rebate of $369.37 ($50,000 * 0.73875% = $369.37) will be paid to the State of Texas by the TXMAS contractor.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the  CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

Contractor Information

VID: 15605918380

Contractor: Davis Furniture Industries Inc.

Contact Name: Jeffrey Rosner

Email: jrosner@Davisfurniture.Com

Phone: (336) 471-3315

Address: 2401 South College Drive High Point NC 27261-2065

Dealers Information

Dealer VID: 2744023297000

Dealer: Rockford Business Interiors - Austin

Email: john@rockford-texas.com

Phone: 512-4126-4317

Fax: (512) 442-1386

Address: 211 East Riverside Drive Austin, Texas 78704

Dealer VID: 1752617657700

Dealer: Shelton Keller Group, Inc.

Email: dkeller@sheltonkeller.com

Fax: (512) 481-1550

Address: Diana Keller Shelton Keller Group, Inc. 6301-9 East Stassney Lane, Suite 100 Austin TX 78744

HUB Eligibilty: WO

HUB Gender: F

Dealer VID: 1203166279900

Dealer: Contract Resource Group, Llc.

Email: cerdeljac@crgoffice.com

Phone: (713) 803-0155

Fax: (713) 803-0138

Address: Chris Erdeljac Contract Resource Group, Llc. 7108 Old Katy Rd., Ste. 150 Houston TX 77024

Dealer VID: 1752522490700

Dealer: Facility Interiors, Inc. - Austin

Email: jest@fmgi.com

Phone: (512) 208-4600

Fax: (512) 908-4699

Address: Jes Torben Facility Interiors, Inc. - Austin University Park 3300 N. IH-35, Ste. 145 Austin TX 78705

Dealer VID: 1752522490700

Dealer: Facility Interiors, Inc. - Plano

Email: jest@fmgi.com

Phone: (512) 908-4600

Fax: (512) 908-4699

Address: Jes Torben Facility Interiors, Inc. - Plano 6100 W Plano Parkway Plano TX 75093

Dealer VID: 1752522490700

Dealer: Facility Interiors, Inc. - Houston

Email: jest@fmgi.com

Phone: (512) 908-4600

Fax: (512) 908-4609

Address: Jes Torben Facility Interiors, Inc. - Houston 6801 Portwest Drive, Suite 100 Houston TX 77024

Dealer VID: 1752522490700

Dealer: Facility Interiors, Inc. - Dallas

Email: jest@fmgi.com

Phone: (512) 908-4600

Fax: (512) 908-4699

Address: Jes Torben Facility Interiors, Inc. - Dallas 4700 Alpha Road Dallas TX 75244

Dealer VID: 1751774792300

Dealer: Furniture Marketing Group, Inc. - Houston

Email: jest@fmgi.com

Phone: (512) 908-4600

Fax: (512) 908-4699

Address: Jes Torben Furniture Marketing Group, Inc. - Houston 6801 Portwest Drive, Suite 140 Houston TX 77024

Dealer VID: 174285617800

Dealer: Furniture Marketing Group, Inc. - Dallas

Email: jest@fmgi.com

Phone: (512) 908-5600

Fax: (512) 908-4699

Address: Jes Torben Furniture Marketing Group, Inc. - Dallas 6100 W Plano Pkwy 1400 Dallas TX 75093

Dealer VID: 1742856178

Dealer: Furniture Marketing Group, Inc. - Austin

Email: jest@fmgi.com

Phone: (512) 908-4600

Fax: (512) 908-4699

Address: Jes Torben Furniture Marketing Group, Inc. - Austin 3300 N IH35 Suite 145 Austin TX 78705

Dealer VID: 1043755110300

Dealer: Texas Wilson Office Furniture & Services

Email: orders@texaswilson.com

Phone: (210) 647-2308

Address: Tammy Poe Texas Wilson Office Furniture & Services 6812 Fairgrounds Pkwy. San Antonio TX 78238

HUB Eligibilty: HI

HUB Gender: M