Contract Details: # 380-M1

Number 380-M1
Description Dairy and Juice Products (Fresh) Scheduled Delivery
Category Managed
Type Term
Start Date 7/15/2016
End Date 8/31/2019
Purchase Category Code(Agencies Only) PCC C
Optional Renewal Terms September 1, 2019 through August 31, 2020
Purchase Orders Customers will issue an internal purchase order that references this CPA Contract Number and current item description(s) and pricing as stated on this contract. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the State Agency, Higher Education or Cooperative member.
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:



SPD Contract Management Office (SCMO)

Texas Comptroller of Public Accounts (CPA)

Phone: (512) 463-3034 option 3

Email: spd.cmo@cpa.texas
Contract Items and Pricing 380-M1 Price Sheet (xls)

Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at open.market@cpa.texas.gov .
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.



Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.



Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.



Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10% for contractors.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.



Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.



The purpose of the Vendor Performance Tracking System is to:

• Identify vendors that have exceptional performance

• Aid purchasers in making a best value determination based on vendor past performance

• Protect the state from vendors with unethical business practices

• Track vendor performance for delegated and exempt purchases

Contractors Information

VID: 19121350607

Contractor: Borden Dairy Company of Texas, LLC

Contact Name: Ray Gibson

Email: ray.gibson@bordendairy.com

Phone: (855) 226-7336

Alternate Contact Name: Eugene Ybarra

Alternate Email: eugene.ybarra@bordendairy.com

Address: 5327 S. Lamar Street Dallas, Texas 75215

VID: 14311804018

Contractor: Hiland Dairy Foods Company, LLC

Contact Name: Gabe Andes

Email: gandes@hilanddairy.com

Phone: (214) 353-8507

Address: 302 S. Porter Norman OK 73071

VID: 17422063952

Contractor: Hill Country Dairies, Inc

Contact Name: Toby Spinks

Email: tobys@hillcountrydairies.com

Phone: (512) 836-6123

Alternate Contact Name: Carl Schoener

Alternate Email: carls@hillcountrydairies.com

Address: 912 Kramer Lane Austin, Texas 78708

VID: 17525713644

Contractor: Southern Foods Group, LLC dba Oak Farms Dairy of Houston

Contact Name: Tammy Simonson

Email: tammy_simonson@deanfoods.com

Phone: (713) 547-7185

Address: 3430 Leeland St Houston TX 77003

VID: 17525713644

Contractor: Southern Foods Group, LLC dba Oak Farms Dairy of San Antonio

Contact Name: Jeff Hulme

Email: Jeff_hulme@deanfoods.com

Phone: (210) 559-9478

Address: 1314 Fredricksburg Rd. San Antonio TX 78201