Contract Details: # 193-A2

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Number 193-A2
Description Drug and Alcohol Testing Products
Category TxSmartBuy
Type Term
Start Date 9/19/2016
End Date 9/30/2018
Purchase Category Code(Agencies Only) PCC A
Optional Renewal Terms October 1, 2018, through September 30, 2019

October 1, 2019, through September 30, 2020
Purchase Orders Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system.
NIGP Code(s) 193-48
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)

Texas Comptroller of Public Accounts (CPA)

Phone: (512) 463-3034 option 3

Contract Specifics/Notes Stationary Drug Diagnostic Testing System

400 Samples Per Hour

Manufacturer/Model: Olympus AU400

1. Equipment Throughput Capacity: Up to 400 samples per hour

2. Data Management System: Paracelsus

3. The purchase of the assays (reagents) will include the use and installation of a self-contained, stationary drug diagnostic testing system to be provided by the Contractor.

4. The unit price per bottle includes all costs involved to provide the following:

a. Supplies
b. Reagent (Assay)
c. Calibrators
d. Maintenance
e. Instrumentation
5. Any plan requiring purchase of a certain quantity of assays (reagents) or program requiring lease or other agreement will not be considered.

Equipment: Stationary Drug Diagnostic Testing System, On-Site, Self-Contained

1. Title of Equipment: The title for all equipment installed by the Contractor under this Contract will remain with the Contractor and/or Manufacturer.

2. Purpose:

The Stationary Drug Screen will be used to screen clients/personnel for:

a. Increasing supervision level
b. Special Program Placement
c. Inmate disciplinary hearings
d. Employee or pre-employment testing as determined by the using entity
e. Any case management functions:

1) Summons hearings

2) Pre-revocation hearings

3) Withdrawal of pre-parole status

4) Revocation

5) Any judicial proceedings

3. Analytical Method: Immunoassay technology4. Analytical System Capable of Performing: 
a. Multi-screen, on-site tests

b. Conducted in a self-contained system

c. The system can conduct multiple specimen tests due to high client volumes

d. Specimen holding tray:

1) Minimum 20 sample capacity

2) Capability to test: Minimum10 substances at once

5. Data ProcessingTest results must be documented by a permanent printed record indicating: 
a. The client identifier

b. Date of test

c. Type(s) of substance(s) tested for

d. Test results clearly indicating positive and negative results.
6. Mixing Method: 

a. Tests are to be performed without the requirement of more than one reagent mixing step
7. Installation of Testing Equipment

a. Will be coordinated with each Customer

b. The Customer will be responsible for the removal of existing equipment installed by a previous Contractor and requesting pick up by the previous Contractor.

c. The Customer must provide the previous Contractor a 30 day notice to pick up the equipment

d. The Customer will be responsible for the assay (reagent) inventory on hand from previous contract.

8. Equipment:

The unit price for each assay (reagent) includes the following:

a. Equipment may be new or make/model manufactured or produced within the last seven years

b. Out-of-date equipment must be replaced during the term of this Contract

c. The Contractor must provide regular preventive and corrective maintenance and repair on the equipment or instrument.

d. Response Time Requirement: Two business days after notification the Customer. The notification may be by phone or e-mail.

e. Loaner Equipment:

1) Equipment that cannot be repaired within eight hours after response must be replaced with a loaner unit.

2) Placement must occur within three business days from the original service call.

f. Replacement Equipment:

1) Equipment requiring three repairs within a six-month period must be replaced.

9. Testing Equipment Record Capability

a. The testing equipment system must have the capability to allow the Customer to customize reporting and export the reports electronically.

10. Optional Equipment Demonstration:

a. Contractor may be requested to demonstrate the operation of any and/or all equipment and merchandise to validate that the advertised specifications are met.

b. The Contractor must demonstrate the proposed equipment or merchandise within 10 calendar days following receipt of written notice.

c. The demonstration must provide proof of the reliability against gas chromatography and mass spectrometry

d. The Contractor must provide documentation which confirms a minimum of 95% reliability for all assays (reagents).

e. Instrument performance must be at 98%

f. Demonstrations will be in Austin, Texas

12. Training:

a. Training will be required to be performed onsite

b. The Customer will coordinate the date and time of the training with the Contractor.

c. Complete training in the use of the instrument will be at no additional cost to the Customer

d. Coverage Area/Site Locations: Coverage may include any site in the state of Texas
Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at .
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. The cancellation must be processed through the TxSmartBuy system.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10% for contractors and 15% for TIBH.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:

• Identify vendors that have exceptional performance

• Aid purchasers in making a best value determination based on vendor past performance

• Protect the state from vendors with unethical business practices

• Provide performance scores in four measurable categories for the CMBL vendors

• Track vendor performance for delegated and exempt purchases

Contractors Information

VID: 12701486297

Contractor: Compliance Diagnostic Equipment LLC

Contact Name: Betty Pratt


Phone: (254) 939-9691

Alternate Contact Name: Gaylyn Baird

Alternate Email:

Alternate Phone: (254) 939-8826

Address: P O Box 932 Belton TX 76513

HUB Eligibility: WO

HUB Gender: F

VID: 17419760511

Contractor: TIBH Industries Inc.

Contact Name: Audrey Cedillo

Email: Smartbuy@Tibh.Org

Phone: (512) 451-8145

Address: TIBH 1011 East 53 1/2 Street Austin TX 78751