Contract Details: # 269-M2

Number 269-M2
Description Influenza Vaccines
Category Managed
Type Term
Start Date 1/1/2015
End Date 12/31/2018
Purchase Category Code(Agencies Only) PCC C
Optional Renewal Terms SPD is transitioning to a new contract for Influenza Vaccines 269-C1.
Purchase Orders Customers will issue an internal purchase order that references this CPA Contract Number and current item description(s) and pricing as stated on this contract. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the State Agency, Higher Education or Cooperative member.

NIGP Code(s) 269-80
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
Contract Items and Pricing 269-M2 Price Sheet (xls)

Product sold under Contract 269-M2 to the State of Texas shall be for the customer’s "own use" only and shall not be subject to resale.

Faxed Orders Will Not Be Accepted


Order Reservation Deadline:
Sanofi Pasteur, Inc. – March 31, 2018

Delivery Schedule:
Sanofi Pasteur, Inc. **

Fluzone Quadrivalent vaccine 0.5 mL syringe, Fluzone Quadrivalent vaccine 0.25 mL syringe, Fluzone High-Dose vaccine and Flublok Quadrivalent vaccine 0.5 mL syringe:
August 31, 2018 - 25%
September 30, 2018 - 50%
October 31, 2018 - 100%

Fluzone Quadrivalent MDV vaccine and Fluzone Quadrivalent vaccine 0.5 mL vial:
August 31, 2018 - 25%
September 30, 2018 - 100%

This only applies to each confirmed request for the 2018-2019 influenza season and must be confirmed by March 31, 2018. Any doses confirmed or any modification to the Fluzone vaccine request by customers after March 31, 2018 will be excluded from the shipping guarantees above.

**Sanofi Pasteur Inc. reserves the right to schedule shipments and/or make partial shipments with prior notification.


Sanofi Pasteur, Inc.

  • Online: – online orders receive an additional 1% discount (discounted is reflected in contract price)
  • New Accounts: If placing an order for the first time with a Contractor, contact the Contractor and establish an account and ensure Contract 269-M2 is referenced.
  • Each customer will receive confirmation of receipt of their reservations via e-mail or fax within 72 hours.
  • 2% Discount/Credit: State of Texas customers who retain 95% of 2018-2019 total Fluzone vaccine dose volume on reservations confirmed by March 31, 2018, may earn a 2% year-end credit on Fluzone Quadrivalent vaccine pediatric-dose syringes and Fluzone High-Dose vaccine. Credits must be used against Fluzone vaccine purchases. Fluzone reservations must be confirmed by March 31, 2018, to be eligible.
Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at
Expedited Payment Discount Sanofi Pasteur Inc: 2% in 30 days (discounted is reflected in contract price)
Delivery Delays by Contractor If a delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order. Failure to supply is cause for order cancellation.
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.

Cancellation by Contractor:
Sanofi Pasteur Inc. reserves the right to cancel a customer's reservation request when the customer fails to respond to at least two (2) shipping confirmation attempts made and documented by Sanofi Pasteur Inc.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10%.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance Statewide Procurement Division (SPD), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of$25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases

Contractors Information