Contract Details: # 715-M2

Number 715-M2
Description Publications, Audiovisual Materials, Books, Cataloging Services (Prepared Materials Only), Cataloging Services
Category Managed
Type Term
Start Date 8/25/2014
End Date 8/31/2018
Purchase Category Code(Agencies Only) PCC C
Optional Renewal Terms September 1, 2018 through August 31, 2019
Purchase Orders Customers will issue an internal purchase order that references this CPA Contract Number and current item description(s) and pricing as stated on this contract. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the State Agency, Higher Education or Cooperative member.

The Categories Discount and Services Matrix contain the Contractor Web site link to obtain pricing to be utilized with the associated contract discounts, as applicable.
NIGP Code(s) 715-04



CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)

Texas Comptroller of Public Accounts (CPA)

Phone: (512) 463-3034 option 3

Contract Items and Pricing 715-M2 Price Sheet (xls)

Tab 1 = Category Discounts

Tab 2 = Services Pricing

Tab 3 = Services Descriptions

A: Exclusions - The following items are not part of this contract:

1. Periodicals such as magazines, journals, etc.

2. Reference books not generally distributed through jobbers, i.e. encyclopedia, etc.

3. Lease plan books

4. Government Publications

5. Standing order titles (direct from publisher, including Gale, Bowker, Wilson Recorded Books, etc.)

6. Materials from specialized publishers or publishers who do not sell to the vendor (i.e. specialized genealogical publications, etc.)

7. Materials in specialized AV format (microfilm, etc.)

B: Standards:

The binding for books to be utilized in libraries must be in compliance with ANSI/NISO/LBI Z39.78- 2000, ISSN: 1041-5653, as amended and published by National Information Standards Organization (NISO) developed by NISO and the Library Binding Institute (LBI).

Available at the following link:
Warranty Details Review Contractors’ Web site for detailed warranty and replacement policies.

The contractor shall guarantee replacement of products due to defective materials during the initial contract period and any renewal options, as exercised.

Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at .
Expedited Payment Discount Ingram Library Services: 1% 10 days
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State’s Centralized Master Bidders List (CMBL).
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer’s F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10%.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance Statewide Procurement Division (SPD), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of$25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:

• Identify vendors that have exceptional performance

• Aid purchasers in making a best value determination based on vendor past performance

• Protect the state from vendors with unethical business practices

• Provide performance scores in four measurable categories for the CMBL vendors

• Track vendor performance for delegated and exempt purchases

Contractors Information

VID: 11615973457

Contractor: Advanced Educational Products, Inc.

Contact Name: Erica Elkins-Aquila


Phone: (800) 311-1522

Address: Advanced Educational Products 2495 Main St Suite 230 Buffalo New York 14214

VID: 15617617293

Contractor: Baker & Taylor, Inc

Contact Name: Customer Services


Phone: (800) 775-1200

Alternate Contact Name: Jennifer Rhyne

Alternate Email:

Alternate Phone: 1 (800) 775-7930 x3248

Address: 2550 West Tyvola Road Suite 300 Charlotte NC 28217

VID: 12322487583

Contractor: Brodart Company

Contact Name: Linda Eckman


Phone: (800) 233-8467

Address: 500 Arch Street Williamsport PA 17701

VID: 14310578787

Contractor: Central Programs Inc. dba Gumdrop Books

Contact Name: Customer Service


Phone: (800) 821-7199

Address: PO Box 505 Bethany MO 64424

VID: 17428522449

Contractor: Complete Book & Media Supply, LLC

Contact Name: Sandra Vanelli


Phone: (800) 986-1775

Alternate Contact Name: Jessica Kelly

Alternate Email:

Alternate Phone: (800) 986-1775

Address: 1200 Toro Grande Drive Suite 200 Cedar Park TX 78613

HUB Eligibility: AS

HUB Gender: M

VID: 16210762965

Contractor: Davidson Titles, Inc

Contact Name: Susan Perry


Phone: (800) 433-3903

Address: PO Box 3538 Jackson TN 38305

VID: 12013880609

Contractor: Findaway World, Llc

Contact Name: Customer Service


Phone: (877) 893-0808

Alternate Contact Name: Karen Peck

Alternate Email:

Alternate Phone: (877) 893-0808

Address: 31999 Aurora Rd Solon Ohio 44139

VID: 13710017263

Contractor: Hertzberg-New Method, Inc. dba Perma-Bound Books

Contact Name: Customer Service Representative


Phone: (800) 637-6581 x102

Address: 617 East Vandalia Road Jacksonville IL 62650-3599

VID: 16217466966

Contractor: Ingram Library Services, Inc

Contact Name: Christi Copous


Phone: (800) 937-5300 x35766

Alternate Contact Name: Customer Service

Alternate Email:

Address: One Ingram Blvd La Vergne TN 37086-1986

VID: 14308345058

Contractor: Midwest Library Service

Contact Name: Library Service Representative


Phone: (800) 325-8833

Alternate Contact Name: Trish Banta

Alternate Email:

Alternate Phone: (800) 325-8833

Address: 11443 Saint Charles Rock Rd Bridgeton Missouri 63044

VID: 13714996868

Contractor: Midwest Tape, L.L.C.

Contact Name: Customer Service Representative


Phone: (800) 875-2785


Alternate Phone: (800) 875-2785

Address: 6950 Hall Street Holland OH 43528

VID: 15932638958

Contractor: MT Library Services Inc. dba Junior Library Guild

Contact Name: Angela Christianson


Phone: (800) 325-9558

Alternate Contact Name: Kristy Kelly

Alternate Phone: (800) 491-0174

Address: 7858 Industrial Pkwy Plain City Ohio 43064

VID: 13308819500

Contractor: Pacific Learning, Inc.

Contact Name: Charles Sandlin


Phone: (800) 279-0737

Address: Pacific Learning, Inc. 6262 Katella Ave Cypress California 90630-5204

VID: 13920538553

Contractor: Proquest, LLC

Contact Name: Christopher Kaul


Phone: (800) 521-0600

Address: 789 East Eisenhower Parkway P.O. Box 1346 Ann Arbor, MI 48106-1346

VID: 10612263532

Contractor: Scholastic Library Publishing, Inc

Contact Name: Customer Service Representative


Phone: (800) 621-1115 x4


Address: 90 Old Sherman Turnpike Danbury CT 06816-0001

VID: 13518247294

Contractor: Taped Editions Dba Tei Landmark Audio

Contact Name: Customer Service


Phone: (800) 850-1701

Alternate Contact Name: Judy May

Alternate Email:

Alternate Phone: (317) 849-1700

Address: Taped Editions Dba Tei Landmark Audio 5160 E 65Th St Suite 115 Indianapolis Indiana 46220-4882

VID: 12020800392

Contractor: Textbook Warehouse

Contact Name: Customer Service


Phone: (800) 796-9152 x212

Address: 936 Curie Dr Alpharetta Georgia 30005-8369

VID: 14310187258

Contractor: The Booksource, Inc

Contact Name: Sean Carosello


Phone: (800) 444-0435

Alternate Phone: (314) 647-0600 ext.283

Address: 1230 Macklind Ave. St. Louis Missouri 63110

VID: 10607165957

Contractor: Weston Woods Studios, Inc.

Contact Name: Jennifer Philpott


Phone: (203) 797-3530

Address: 90 Old Sherman Turnpike Danbury Connecticut 06816