Contract Details: # 540-M1

Number 540-M1
Description Lumber Products
Category Managed
Type Term
Start Date 4/17/2014
End Date 4/30/2019
Purchase Category Code(Agencies Only) PCC C
Optional Renewal Terms Extension Term:  Nov. 1, 2018 through April 30, 2019
Purchase Orders Customers will issue an internal purchase order that references this CPA Contract Number and current item description(s) and pricing as stated on this contract. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the State Agency, Higher Education or Cooperative member.
NIGP Code(s) 540-17








CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:

SPD Contract Management Office (SCMO)

Texas Comptroller of Public Accounts (CPA)

Phone: (512) 463-3034 option 3

Contract Items and Pricing 540-M1 Price Sheet (XLS)


1. PS = Plain Sliced

2. MDF = Medium Density Fiberboard Core

3. VC = Veneer Core

4. QS (PS Back) = Quarter Sawn, Plain Sliced Back

5. PS SM&N = Plain Sliced, Sequenced Matched and Numbered

6. PB = Particle Board

7. *7 Ply* = 7 Ply or More

8. KD = Kiln Dried

9. FAS = Highest Grade in Hardwood Lumber – First and Seconds

10. S2S = Surface Two Sides

11. BFT= Board Foot

Formula: Thickness in inches X Width in inches X Length in Feet= BFT ÷ 12

Medium Density Fiberboard (MDF) must meet ANSI A208.2 for interior applications. Clarification for all items listed as “Particle”.

National Hardwood Lumber Association (NHLA) grading rules apply for hardwoods. All hardwood must contain a moisture content of between 6% and 8%.

American Softwood Lumber Standard (ASLS) grading rules apply for softwoods. This standard pertains to softwood lumber. It establishes standard sizes and requirements for development and coordination of the lumber grades of the various species, the assignment of design values when called for and the preparation of grading rules applicable to each species. It provides for implementation of the Standard through an accreditation and certification program to assure uniform industry-wide marking and inspection.

Flakeboard Specification (PDF)

Rule Book (PDF)

Law Recources (PDF)

Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at .
Expedited Payment Discount UFP Saginaw, LLC - 10 days 1%
Delivery Delays by Contractor If delay is foreseen, Contractor shall give written notice to the Customer and must keep Customer advised at all times of status of order.

Default in promised Delivery Days After Receipt of Order (ARO) without accepted reasons or failure to meet specifications authorizes the Customer to purchase goods and services of this contract elsewhere and charge any increased costs for the goods and services, including the cost of re-soliciting, to the Contractor.

Failure to pay a damage assessment is cause for contract cancellation and/or debarment or removal of the contractor, as applicable, from the State's Centralized Master Bidders List (CMBL).
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer's F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.

Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. A Purchase Order Change Notice should be processed and sent to Contractor.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 10%.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance Statewide Procurement Division (SPD), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of$25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.

Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.

The purpose of the Vendor Performance Tracking System is to:

• Identify vendors that have exceptional performance

• Aid purchasers in making a best value determination based on vendor past performance

• Protect the state from vendors with unethical business practices

• Provide performance scores in four measurable categories for the CMBL vendors

• Track vendor performance for delegated and exempt purchases

Contractors Information

VID: 12084529515

Contractor: Brazos Forest Products

Contact Name: Robert A. Bean


Phone: (713) 329-5870

Address: 6911 Fairbanks N. Houston Rd. #110 Houston, TX 77040

VID: 12008063245

Contractor: Hardwoods Specialty Products

Contact Name: Julian Mangold


Phone: (832) 200-3555

Address: 7885 Northcourt #800 Houston TX 77040

VID: 17603457262

Contractor: Professional Distribution Center Inc.

Contact Name: Nancy España


Phone: (281) 561-9985

Address: Professional Distribution Center Inc. 10980 Stancliff Road Houston TX 77099

HUB Eligibility: AS

HUB Gender: M

VID: 13716518470

Contractor: UFP Saginaw

Contact Name: Jared Hillier


Phone: (817) 232-2233

Alternate Contact Name: Dalton Santos

Alternate Email:

Alternate Phone: (903) 707-3049

Address: 444 Sansom Blvd. Saginaw, TX 76179