Contract Details: # 425-B1

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Number 425-B1
Description File Cabinets - (Light Usage) Lateral And Vertical Files - TCI
Category TxSmartBuy
Type Term
Start Date 1/1/2004
End Date 12/31/2099
Purchase Category Code(Agencies Only) PCC A
Purchase Orders Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system.
CPA Contract Management Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:



SPD Contract Management Office (SCMO)

Texas Comptroller of Public Accounts (CPA)

Phone: (512) 463-3034 option 3

Email: spd.cmo@cpa.texas.gov
Contract Specifics/Notes Minimum Order: One item of furniture



Shipping Information:

Orders totaling $500.00 or more to a single destination shipped freight prepaid and allowed.



Orders totaling $500.00 or less to a single destination shipped freight prepaid and added as a separate line item on the invoice.



Qualified ordering entities must not be charged freight for partial shipments of any order with a net total of $500.00.



Delivery Requirements:

A. Delivery Response - Routine Ship:

1. Routine Delivery: Unit price is for either installed or non-installed to the qualified ordering entity within 90 calendar days ARO.



B. Delivery Techniques:

1. Receiving Dock: On non-installed orders, vendor shall make delivery to the receiving dock. The receiving entity is responsible for all additional movement to storage or delivery location. Carrier shall unload the furniture and place it on the receiving dock.

2. Inside Delivery - Non-Installed: The delivery carrier shall deliver packaged furniture to specified "inside delivery" location. Carrier will not unpack furniture.

NOTE: Elevator(s) must be made available if the building is more than one story. If no elevator is available, delivery will be made to the ground floor.



Technical Assistance: TCI will furnish technical assistance to the qualified ordering entity concerning what cabinets to order and how options/accessories covered by the contract are used.



Color of Finish:



A. Manufacturer's Standard Colors - Colors can be viewed at:

OEI-INC.COM 

Click on Literature

Click on Swatch Cards

Click on Powder Coated and Poly

Click on Paint and Poly Swatch Card



1. LG Light Tone

2. CO Cottonwood

3. CW Creamy White

4. SA Sand

5. WG Warm Grey

6. MZ Moss

7. CF Cafe Au Lait

8. TO Tangelo

9. SU Sunburst

10. GX Grape

11. BD Bordeaux

12. CY Cayenne

13. WS Wet Sand

14. FN Flannel

15. EX Espresso Metallic

16. SH Splash

17. SX Starlight Silver Metallic

18. MR Marine Teal

19. BL Black

20. ND Nordic

21. ZM Bronze Metallic

22. NK Nickel Vein

23. AV Antique Vein



Ordering entity must specify type of filing system for all vertical files.

1. Folder Bars - Hanging Files Only

2. Compressor Follower - All other types will keep stand alone files upright
Warranty Details Five (5) years
Adding New Products to the Contract Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at open.market@cpa.texas.gov .
Compliant Products by Contractor Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.



Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
Purchase Order Cancellation The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. The cancellation must be processed through the TxSmartBuy system.
Restocking Fee for Returned Products The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 15%.
Substitutions During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.
Contractor Performance Statewide Procurement Division (SPD), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of$25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.



Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.



The purpose of the Vendor Performance Tracking System is to:

• Identify vendors that have exceptional performance

• Aid purchasers in making a best value determination based on vendor past performance

• Protect the state from vendors with unethical business practices

• Provide performance scores in four measurable categories for the CMBL vendors

• Track vendor performance for delegated and exempt purchases

Contractor Information

VID: 36966966966

Contractor: TCI

Contact Name: Customer Service

Email: tci@tdcj.texas.gov

Phone: (936) 437-6048

Address: PO BOX 4013 Huntsville TX 77342