Contract Details: # 425-A2
|Description||Furniture, Wood: Traditional - Sam Houston - TCI|
|Purchase Category Code(Agencies Only)||WorkQuest and TCI purchases through Texas SmartBuy require the use of Document Type 9, with a blank PCC field.|
|Purchase Orders||Only purchase orders issued through TxSmartBuy are eligible for contract pricing. The Contractor will not ship any products or provide related services until receipt of a Purchase Order generated by the TxSmartBuy system.|
|CPA Contract Management||Questions regarding contract management issues, price changes, amendments or other post-award concerns should be directed to:
SPD Contract Management Office (SCMO)
Texas Comptroller of Public Accounts (CPA)
Phone: (512) 463-3034 option 3
|Contract Specifics/Notes||DELIVERY: 90 days after receipt of purchase order (ARO).
This contract provides for two different delivery techniques:
1. Routine Dock Delivery:
TCI will deliver items to the ordering entity's receiving dock and in the absence of a receiving dock, the furniture will be placed inside the front door of the lowest floor. The receiving entity is responsible for all additional movement to storage or user location.
2. Inside/Installation: "Inside Installation" means delivery of the packaged furniture to a specified room on a particular floor of an ordering entity's building. TCI will take action to cause the freight carrier to deliver un-package and install the packaged furniture to this specified location. The using entity shall be responsible for the removal of any existing furniture and equipment from the area in which the contract items are to be installed.
NOTE: An additional charge may apply if no elevator is available.
Shipping & Installation Information:
1. Freight: F.O.B. Destination
2. Installation: A flat rate per item installation charge, is available only for deliveries within the following COG Regions: 12,13,14,15,16 & 18.
Council of Government (Cog) Regions With Counties
12 Capital Counties:
13 Brazos Valley Counties:
14 Deep East Texas Counties:
15 South East Texas Counties:
16 Gulf Coast Counties:
18 Alamo Counties:
Installation of deliveries to COG Districts outside of those listed above shall be by quote only.
Purchases from Other Sources: TPASS reserves the right to bid separately any unusual requirements or large quantities of the items specified in this contract.
Technical Assistance: TCI will furnish technical assistance to the ordering entity concerning what furniture to order and how options/accessories covered by the contract are used. Contact TCI for any assistance required.
A. A. Unit prices are applicable to all locations within the state of Texas.
These unit prices include all of the following standard manufacturer's finishes. (Qualified entity must specify the commodity code for the desired finish option on the contract purchase requisition):
1. Finish Combination:
a. Walnut finish with laminate top(s).
b. Mahogany finish with mahogany laminate top(s).
c. Walnut finish.
d. Mahogany finish with "high gloss" laminate top(s).
B. All hardware is "Antique Brass" finish.
C. GROMMETS - Optional:
1. The ordering entity must specify the required location for the grommets on the furniture. The standard locations are noted below.
Grommet Dimensions: From rim to top (or side) edge.
2. Position Codes for Returns:
-GL Left Rear Corner - 6" from rear, 6" from left side
-GX Left Rear 20" from left side, 6" from rear
-GC Center, 6" from rear
-GY Right Rear 20" from right side, 6" from rear
-GR Right Rear Corner - 6" from rear, 6" from right side
-GA Left Side 9" from rear, 6" from left side
-GB Right Side 9" from rear, 6" from right side
-GM Left 9" from rear, 20" from left side
-GN Right 9" from rear, 20" from right side
-GQ Center, 9" from rear
-GF Right centered, 6" from right side
-GE Left Centered, 6" from left side
3. Grommet option is available on all items except the bookcases, hutches, conference tables, occasional tables and the two drawer and four drawer lateral files.
4. When ordering Grommet option with the Executive and Secretarial ordering entity must specify whether location is for:
a. Main Desk - MD
b. Return - R
c. Rear Worksurface - RWS
1. All main desks (Groups 425-21-11, 15, 19, 24 & 32) have central locking as a standard feature.
2. All credenzas, lateral files, returns on the Secretarial "L" units and rear work surface pedestals of Secretarial "U" units have pedestal locking.
1. Available on all casegoods.
a. Option No. 01: Alternate finish High gloss laminate top(s).
b. Option No. 02: Keyed Alike customer may specify lock no.(s)
2. Available on all casegoods other than bookcases and occasional tables
a. Option No. 03: Additional grommet(s) with appropriate hardware and "under-top" wire management/pedestal access (see standard position codes). Qualified entity must specify position code(s).
b. Option No. 04: Pullout keyboard drawer in place of kneespace drawer
c. Option No. 05: Articulating keyboard drawer in place of kneespace drawer
d. Option No. 06: Additional keyboard drawer - customer must specify location
e. Option No. 07: Additional articulating keyboard drawer – customer must specify location
3. Available only on Secretarial "U" rear work surfaces:
a. Option No. 08: Pedestal arrangement for rear work surface of secretarial "U" Desk, i.e. two side by side 18" modular pedestals, one file/file and one box/box/file with "stationery caddy."
4. Available for bookcases:
a. Option No. 09: Additional shelf and four adjustable shelf pins.
b. Option No. 10: Hinged Doors with matching hardware (available for 30" bookcase only)
5. Available only on hutch for 72" and 78" credenzas:
a. Option No. 11: Optional "grill" doors with matching brass hardware and lock(s).
6. Available on computer and printer table:
a. Option No. 12: Optional dual wheel casters, two locking and two non-locking.
|Warranty Details||Fabric has a 1 (one) year warranty. Parts and working mechanisms have a 5 year warranty.|
|Adding New Products to the Contract||Additional products or services of the same general category that are not already on the contract may be added by submitting an Open Market Requisition to the Statewide Contract Development section at firstname.lastname@example.org .|
|Compliant Products by Contractor||Delivery does not occur until the Contractor delivers products, materials or services in full compliance with the specifications to Customer F.O.B. destination, unless delivery is specifically accepted, in whole or in part, by the Customer. Providing products, materials or services which do not meet all specification requirements does not constitute delivery.
Customer reserves the right to require new delivery or a refund in the event that materials or products not meeting specifications are discovered after payment has been made.
|Purchase Order Cancellation||The Customer may request that a Contractor cancel a specific line item or an entire purchase order. There shall be no fees charged for cancellation of an item and/or order prior to shipment by the Contractor. The cancellation must be processed through the TxSmartBuy system.|
|Restocking Fee for Returned Products||The Customer may request that a Contractor accept return of products already delivered. If the return is required through no fault of the Contractor, the Contractor may request a reasonable restocking charge. The Customer may pay a restocking charge if the CPA or Customer determines that the charge is justifiable. As a guideline, such charges shall not exceed 15%.|
|Substitutions||During the Contract term, the Contractor shall not substitute a product or brand unless the Contractor has obtained prior written approval from the CPA Contract Manager in coordination with the Customer. The Contractor must have written confirmation from the CPA Contract Manager of the substitution before making delivery.|
|Contractor Performance||The Statewide Procurement Division Contract Management Office (SCMO), a division of the Comptroller of Public Accounts (CPA), administers a vendor performance program for use by all customers per Texas Government Code (TGC), §2262.055, and 34 Texas Administrative Code (TAC), §20.108. The Vendor Performance relies on the customer's participation in gathering information on vendor performance. State agency customers shall report vendor performance on purchases of $25,000 or more from contracts administered by CPA, or any other purchase of $25,000 or more made through delegated authority granted by CPA (TAC 20.108), or purchases exempt from CPA procurement rules and procedures. State agencies are additionally encouraged to report vendor performance on purchases under $25,000.
Vendor Performance shall be reported through the CPA VENDOR PERFORMANCE TRACKING SYSTEM.
The purpose of the Vendor Performance Tracking System is to:
• Identify vendors that have exceptional performance
• Aid purchasers in making a best value determination based on vendor past performance
• Protect the state from vendors with unethical business practices
• Provide performance scores in four measurable categories for the CMBL vendors
• Track vendor performance for delegated and exempt purchases
Contact Name: Customer Service
Phone: (936) 437-6048
Address: PO BOX 4013 Huntsville TX 77342